Org. Setting and Reporting

The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This job opening is being advertised for the position of Finance Officer in Gaziantep, Türkiye. Under the overall supervision of the Head of Office OCHA Gaziantep, Türkiye, the incumbent reports to the Humanitarian Affairs Officer/ (Pooled Fund Manager).

Responsibilities

Within delegated authority, the Finance Officer will be responsible for the following duties:

• Verify Implementing Partners (IP) financial documentation as required.
• Liaise with companies carrying out financial audit of partners and financial spot-checks ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR).
• Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-based Pooled Funds guidelines.
• Review and advise on the clearance of the project budget and grant agreements.
• Review and advice on budget amendments or no-cost extension requests.
• Review and audit financial report to make sure that it is in line with the signed agreement and project budget.
• Maintain complete, accurate and updated detailed list of disbursements to IP.
• Regular follow-up with IP to obtain financial reports.
• Review of interim and financial reports and confirm the amount for additional disbursements.
• Initiate the process to ensure disbursements as required and follow-up on reimbursements.
• Conduct financial spot-checks in line with the operational modalities.
• Oversee the audit process including facilitation of the contracting of external auditing companies, supporting the planning, advice on the clearance of audit reports and ensuring follow-up of critical audit findings.
• Support IP regarding compliance with the UNFRR and the Guidelines for Country Based Pool Fund (CBPF).
• Ensure compliance with any other requirements stemming from the UINFRR, grant agreements and guidelines.
• Maintain complete and update cash flows for the Fund and inform the Head of Office on a regular basis and upon request on the availability of cash balance.
• Support Fund analysis for informing future allocations.
• Prepare financial analysis for standard and ad-hoc reporting requirements.
• Provide input for the preparation of CBPF Annual Reports.
• Ensure timely financial reporting in compliance with donors’ requirements.
• Liaise with relevant OCHA sections in HQ.
• Stay up to date on documents / reports / guidelines that have bearing on matters related to programme and / or OCHA budgets, ensuring compliance with United Nations policies and procedures.
• Participate in the design and roll out of the financial elements of the risk management strategy of the Fund.
• Supports in the development and monitoring of the Humanitarian Fund Unit annual budget.
• Perform other duties as assigned.

Competencies

Professionalism: Knowledge and understanding of humanitarian, emergency relief assistance and related humanitarian issues. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, work under pressure, on occasion in a highly stressful environment (e.g., civil strife, natural disasters, and human misery). Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client

Education

An advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required

Experience in humanitarian financing, e.g., grant management, audit process, and humanitarian funding tracking is required.

Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable.

Experience in a humanitarian context within the UN common system or in a comparable international organization is desirable.

Experience in the Middle East and North Africa region is desirable.

Languages

English and French are the official working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of Arabic is desirable.

Assessment

The evaluation of qualified candidates may include a desk review of the applications, an assessment exercise and/or a competency-based interview.

Special Notice

This position is funded for a period of 364 days and may be subject to extension. Extension of
the appointment is subject to extension of the mandate and/or the availability of the funds.

A current staff member who holds a fixed-term, permanent or continuing appointment may
apply for positions no more than one level above his or her current grade.
However, a current staff member who holds an appointment at the G-6 or G-7 level may also
apply to positions in the Professional category up to and including the P-3 level,
subject to meeting all eligibility and other requirements for the position.

A staff member holding a appointment shall be regarded as an external candidate
when applying for other positions, and may apply for other positions at any level,
subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a
appointment in the General Service or related categories may only apply to
positions within those categories. For full information on eligibility requirements, please refer
to section 5 of ST/AI/2010/4Rev.1 on Appointments.

In its resolution 66/234, the General Assembly further “…stressed that the Secretary General
should not recur to the practice of temporarily filling posts in the Professional and higher
categories with General Service staff members who have not passed the General Service to
Professional category examination other than on an exceptional basis, and requests the
Secretary-General to ensure that occupation of such posts by the General Service
staff shall not exceed a period of one-year, effective 1 January 2013…”. Consequently,
eligible candidates in the General Service or related categories for job openings in
the Professional category that has not passed the competitive examination may be selected
only on an exceptional basis endorsed by the Office of Human Resources Management where
no other suitable candidate could be identified.

Upon separation from service, including, but not limited to, expiration or termination of, or
resignation from, a fixed-term, continuing or permanent appointment, a former staff member
will be ineligible for re-employment on the basis of a appointment for a period of
31 days following the separation. In the case of separation from service on retirement, a
former staff member will be ineligible for re-employment for a period of three months
following the separation. This equally applies, mutatis mutandis, with respect to a former or
current staff member who has held or holds an appointment in another entity applying the
United Nations Staff Regulations and Rules and who applies for a position with the
Secretariat.

Retirees above the mandatory age of separation who wish to be considered for the current
job opening must indicate the reason for their last separation as “retirement.” Such
retirees shall not be employed by the Organization, unless (a) the operational requirements of
the Organization cannot be met by staff members who are qualified and available to perform
the required functions: and (b) the proposed employment would not adversely affect the
career development or redeployment opportunities of other staff members and represents both
a cost-effective and operationally sound solution to meet the needs of the service.

Subject to the funding source of the position, this job opening may be limited to
candidates based at the duty station.

While this assignment may provide the successful applicant with an opportunity to
gain new work experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post. An external candidate selected for this position.
is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as
amended, and ST/AI/2010/4/Rev.1.

A staff member holding a appointment who is recruited in the Professional and above categories on a appointment, and placed on a position authorized for one
year or longer may not apply for or be reappointed to his/her current position within six
months of the end of his/her current service. This provision does not apply to staff members
holding appointments and placed on positions authorized for one year or more in
duty stations authorized for peacekeeping operations or special political missions.

Staff members of the United Nations common system organizations who will reach the
mandatory age of separation or retirement within the duration of the current need
periods are not eligible to apply.

Staff members are not eligible to apply for the current job opening if they are
unable to serve the specified duration of need before reaching the mandatory age of
separation. Submitting an application or selection for the current job opening does
not delay or increase the mandatory age of separation.

The United Nations is Secretariat and is committed to achieving 50/50 gender balance in its
staff. Female candidates are strongly encouraged to apply for these positions. An impeccable
record for integrity and professional ethical standards is essential.

The expression “Internal candidates”, shall mean staff members who have been recruited after
a competitive examination under staff rule 4.16 or after the advice of a central review body
under staff rule 4.15.

Please note that candidates will be required to meet the requirements of Article 101,
paragraph 3, of the Charter as well as the requirements of the position. The United Nations is
committed to the highest standards of efficiency, competence and integrity for all its human
resources, including but not limited to respect for international human rights and humanitarian
law. Candidates may be subject to screening against these standards, including but not limited
to whether they have committed, or are alleged to have committed criminal offences and/or
violations of international human rights law and international humanitarian law.

For information on special post allowance, please refer to ST/AI/1999/17. For more details on
the administration of appointments please refer to ST/AI/2010/4/Rev.1.

The Staff Regulations, Staff Rules and administrative issuances governing staff appointments
can be viewed at: https://hr.un.org/handbook.

Applicants are urged to follow carefully all instructions available in the online recruitment
platform, Inspira. For more detailed guidance, applicants may refer to the At-a-Glance on
“The Application Process” and the Instructional Manual for the Applicants, which can be
accessed by clicking on “Manuals” hyper-link on the upper right side of Inspira account
holder homepage.

Applications are pre-screened by the system according to the published requirements of the
job opening on the basis of the information provided in the application. In relation to the
requirements of the job opening, applicants must provide complete and accurate information
pertaining to their qualifications, including their education, work experience, and language
skills. Each applicant must bear in mind that submission of incomplete or inaccurate
applications may render that applicant ineligible for consideration for the job opening. Initial
screening and evaluation of applications will be conducted on the basis of the information
submitted. Applications cannot be amended following submission. Candidates under serious
consideration for selection will be subject to a reference-checking process to verify the
information provided in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.