Org. Setting and Reporting

The incumbent of this post reports to Deputy Head Field Finance Office.

Responsibilities

The incumbent:
– Manages the verification and checking of validity, correctness, proper authorization and recording of payment vouchers, journal vouchers and other vouchers being processed in respect of claims/payments arising from the Agency’s various activities to ensure that claims are properly documented and paid correctly and in conformity with Rules, Regulations and Technical Instructions.

– Plans, leads, monitors and evaluates the Field Accounts Payable staff; provides technical guidance and ensures that the staff are sufficiently trained to perform their functions; supervises or conducts training sessions as required.

– As part of the Field Finance management team, contributes to the development of the annual work plan, guidelines, monitoring and evaluation tools as well as revision and improvement of relevant processes and systems, Field specific manuals, instructions and operational procedures in line with the general ones issued by Headquarters.

– Supervises the review and reporting on the outstanding balances in the vendor’s statements of accounts, GR/IR (Goods Receipt/Invoice Receipt) and the personal accounts including payroll deductions of staff members and takes action for settlement and clearance.

– Reviews and manages the calculation of claims of separated staff members and ensures that all provident fund, partial and full, withdrawals are correctly processed; ensures that confirmation statements are obtained from vendors and balances are reconciled between vendors’ records and UNRWA books.

– Oversees the maintenance of proper records of all contracts and agreements between the Agency and external bodies and ensures the proper recording of all payments under these contracts and agreements.

– Answers queries, drafts correspondence and prepares reports and statements concerning his/her functions; advises International and Area staff on their entitlements and liaises with the Departments and external vendors on their payments and entitlements.

– Ensures checking the lists of liabilities, commitments and accounts during the closure of accounts and drafts Journal Vouchers to record them in the Agency’s accounts; manages the review and reconciliation on monthly basis the balances recorded in the general ledger with the subsidiary ledgers of the Area Staff Provident Fund accounts in respect of continuing participants credits, voluntary contributions and provident fund loans, and prepares the necessary adjusting accounting vouchers.

– Advises Deputy Head, Field Finance Office on Accounts Payable operations, including: Vouchers, accounting actions, outstanding balances, various claims and any other related actions performed by his/her unit and makes relevant recommendations on operational and administrative matters as necessary; acts as Deputy Head Field Finance Office in their short term absence as requested by Head Field Finance Office.

– Performs other duties as may be assigned by the supervisor.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default.
Functional:
i. Deciding and Initiating Action
ii. Leading and Supervising
iii. Applying Technical Expertise
iv. Analyzing
v. Planning and Organizing

For guidance on how to prepare for competency-based interviews: https://careers.un.
org/lbw/home.aspx?viewtype=AYI

Education

A first university degree from an accredited educational institution in accounting, finance, business administration or related field, including course work in advanced accountancy and financial management systems.

Work Experience

At least six years’ experience in finance or accounting office of a large governmental, international or commercial organization in a computerized environment with a financial management information system, of which three years should be at supervisory level. Experience and professional knowledge in the usage of computer applications such as Excel and Access is required.

-Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

Excellent command of spoken and written English and Arabic.

Special Notice

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View this Job Posting in Arabic (Common mistakes)

Conditions of service
-Contract Type: Fixed Term Appointment for 3 years; including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need
Grade and Salary: Grade 16 Monthly basic salary USD1,705.00, payable in JD at UN monthly exchange rate, plus 25%
SPOA (Senior Professional Officer Allowance), plus a Jerusalem allowance payable in JD at UNRWA rate:
a. The amount of this Allowance shall be NIS 2000 per month for each eligible Area staff
holding Jerusalem ID and working in any of UNRWA installations in West Bank Field; or
b. NIS 1000 per month for each eligible Area staff working in any of UNRWA installations in
East Jerusalem and not holding Jerusalem ID.

Other benefits include:
• Family allowances (if applicable).
• 30 days of annual leave.
• Compulsory medical insurance.

* DESIRABLE QUALIFICATIONS:
Membership of an officially recognized professional accounting body.

* Important information
1-This vacancy notice is open to internal and external candidates. Only candidates residing in
West Bank or Jerusalem, and within commuting distance of the duty station with
authorization to work in the duty station at the time of application are eligible to apply. The
Agency will not assume responsibility or accountability to support or facilitate the issuance of
work permit in West Bank/ Jerusalem, and without a valid work permit, the appointment may
be rescinded.
2- Preference will be given to registered Palestine refugees and candidates assisting the
Agency to meet its commitment to gender parity. UNRWA welcomes applications from
qualified candidates with disabilities.
3- A roster may be created from the selection exercise, and successful candidates may become
eligible for appointment to the same post or a similar post.
4- Only applications that have been fully completed in UNRWA’s online e-recruitment system
inspira will be considered and no late applications will be accepted. The PHP should be
completed with full relevant work experience under the experience tabs as per the
requirements in the Job Opening. All acquired university degrees must also be stated, if
applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover
letter/motivational statement in order to be considered. Additionally, providing incorrect or
misleading information on an application will result in the immediate disqualification of a
candidate.
5- Please ensure that the e-mail address and mobile phone number that you have written in
your Personal History Form are accurate and active. Your status in relation to the vacancy
will be communicated to you via email listed on your Personal History Form, as we will no
longer be using telephone calls.
6-It is the responsibility of the candidate to provide full, accurate and up to date information
in his/her application form. Any missing and/or misleading data may lead to candidate
disqualification.
7- For UNRWA internal staff, they are required to specify and include their current UNRWA
grade level. To do so applicants should select under “Category” RLG, scroll down to see all
categories, then select their local grade.

Equivalency:
Equivalency may apply for this post.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination
Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered.

The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN
database of staff separated for reason of misconduct or of staff who separated whilst
misconduct processes were pending.
UNRWA shares investigation and misconduct information with other UN Agencies, and past
and prospective employers, about staff members who have been separated for misconduct, or
who have separated whilst an investigation and/or disciplinary process for misconduct is
underway; and such persons may be prohibited from employment with the United Nations.
The Agency will immediately disqualify applicants who are ineligible for any reason in
accordance with the Agency regulatory framework.
UNRWA is funded almost entirely by voluntary contributions from UN member states,
regional bodies, business foundations and individual contributions. The mission of UNRWA
is to help Palestine refugees achieve their full potential in human development under the
difficult circumstances in which they live.
For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.