Finance Senior Associate
Bangkok, Thailand
JOB DETAIL
Summary of Key Functions
- Administration and Implementation of operational strategies and procedures
- Administration for Accounting, Payment Verification and approval
- Financial reporting and controls
- Monitoring and progress control
- Knowledge building and knowledge sharing
1) Ensures Administration and Implementation of operational strategies and procedures, focusing on achievement of the following results:
- Full compliance with UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- Elaboration of the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management.
- Works closely with FG and policy owners to support the development and drafting of guidelines, training and communication materials.
- Works closely with the Finance Manager and clients/users to ensure efficient implementation of the processes.
- Ensures the delivery of the required services as per the agreed deadlines and initiates corrective actions where necessary.
2) Administration for payment Verification and approval, focusing on achievement of the following results:
- Ensure that all payments are in compliance with UNOPS financial rules, regulations, policies and strategies.
- Timely review and verify Request for Payments (RFP) for accuracy and correctness of payment amount, payment currency, account code and GLA (general ledger of account) to be disbursed and charged.
- Proper control of the complete set of supporting documents are provided and uploaded in RFP in OneUNOPS properly and available for auditing at any time.
- The selection of supplier’s profile (pay recipient) is valid and correctness of invoice indicated and entitled to currency of payment (RFP).
- The invoice date and payment date of RFP (term of payment) are accurately applied in the correct accounting period.
- Able to manage and obtain the requirement information or documentations from the payment initiators and portfolio managers (PM).
- Manage to respond and coordinate with PM and IPAS-Finance when the funds override request is required.
- Monitor and collaborate with relevant offices to ensure that any created RFPs are promptly submitted for approval, thereby maintaining data accuracy in the system.
- Oversee and validate high-value payments to ensure they are compliant, properly aligned, and complete before release.
- Monitor VAT reimbursement and reconciliation on quarterly basis.
- Monitor monthly UN Invoice payment processing.
- Assist in monitoring AP outstanding items of payment reversal transaction.
3) Supports effective financial reporting and control, focusing on achievement of the following results:
- Elaboration of preparation monthly expenditure schedules and quarterly and year-end statements.
- Contacts project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports.
- Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities.
- Prepares financial statements for clients.
4) Ensures monitoring and progress control focusing on achievement of the following results:
- Establishes a solid working relationship between the team and its key stakeholders.
- Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures.
5) Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics.
- Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources.
- Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively.
- As a Key Business User, provides financial management support in the Enterprise system’s financial management module to internal clients.
Impact of Results:
The effective and successful achievement of results by the Finance Associate directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.
The effective and successful achievement of results by the Finance Associate directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.
The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established to provide internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.
For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.
Under the BSSC Finance Senior Officer’s guidance and supervision, the Finance Senior Associate performs the Payment verification and approval and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery.
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Education:
- Completion of secondary school or equivalent is required.
- A first level university degree (Bachelor’s Degree) or an advanced university degree (Master’s Degree) in Finance or Accounting, Business Administration or Management is desirable and may substitute some of the required years of work experience.
- Specialized training in finance or accounting is desirable.
Experience:
- With the completion of secondary education, a minimum of seven (7) years of progressively responsible finance experience at the national or international level is required.
- Experience in the usage of computers and office software packages (G Suite) is required.
- Knowledge of spreadsheet and database packages is required.
- Experience in handling web-based management systems is desirable.
Language Requirements:
- Fluency in written and oral English is required.
- Knowledge of the second UN working language is desirable.
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-7
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
- This position is stationed in Bangkok, Thailand which is a family duty station.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
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