Finance Technical Assistant Libya Benghazi
JOB DETAIL
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
- Role and responsibilities
The following is a brief description of the role.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Support and Implement NRC’s systems and procedures at area level.
- Support the adherence to NRC policies, handbooks, guidelines, and donor requirements.
- Ensure proper filing of all support documents.
- Support line supervisors in procedures and require support team training.
- Support the supervisor for the Management of Area offices financial team.
- Support the management to Implement anti-corruption policy.
Specific responsibilities
Accounting, Banking, and Auditing
- Looking after and management of the Cash and Bank management of the Benghazi Area Office, including the forecasting.
- Review, process, and follow-up on payments related to Benghazi Area Offices
- Review and approve Travel Authorization Requests (TARs), expense claims, Purchase Requests (PRs), Purchase Orders (POs), and salary advances at Benghazi office level
- Prepare vouchers, cheques and any other supporting documents that are needed to complete the payment process
- Post Benghazi office payments to NRC Agresso financial system
- Scan and archive accountancy documents of Benghazi financial movements, as well as scan and archive social security and tax records/Payments when needed
- Maintain sufficient cash funds at Benghazi cashbox for activity office implementation and coordinate petty cash replenishments, including regular bank visits for cash withdrawals
- Be the area office focal person on the preparation of the supporting documents (samples) for audit including project audit, governmental audit, and annual NRC audit.
- Be finance focal point for logistic, admin, and program team in term of AO payment updates
- Update payment tracker for Benghazi AO and to be shared with finance Team leader, AM, and FM
- Preparation of the cash count on a daily, weekly, and monthly basis for Benghazi office
- Prepare the monthly amortizing then post and share update with Finance Team leader
- Making sure that cash advances are closed on a monthly basis include communication of approvals and provide justification to CO
- Closing all financial balance accounts on a monthly basis and report to Finance Team Leader
- Support the finance team at Benghazi office with any accounting, banking, and auditing requests
- Any other Accounting, Banking and Auditing tasks as necessary and delegated by the Line Manager and Finance Manager
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Scale and scope of position
| Staff: | Finance Team Leader, Finance Technical officer |
| Stakeholders: | Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) |
| Budgets: | List of budgets covered by postholder, and size of budget |
| Information: | Brief description of the information resources the postholder is responsible for at AO level (e.g. GORS, Agresso, Webcruiter, Intranet) |
| Legal or compliance: | Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors) |
- Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
• Experience from working as a Finance Technical Assistant in a humanitarian/recovery context will be preferred.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about keeping the bank accounts and record keeping
• Reasonable knowledge in English, both written and verbal
Context/ Specific skills, knowledge and experience:
• Knowledge of the context in Libya
• Fluency in Arabic and English
• Experience with Libya government laws/regulations
- Behavioral competencies
Build meaningful relations
Act with integrity
Deliver results
3. Performance Management
The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:
The Job Description
The Goals and Performance Plan
The NRC Competency Framework
