Financial Planning and Analysis Officer
JOB DETAIL
Financial Planning and Analysis Officer. London. Posting Date: 10/01/2024. Deadline: 10/22/2024
Role Title
Financial Planning & Analysis Officer
Grade Level
Level E, Grade 10
Reporting To
Unit Manager, FP&A
Role Purpose
The Senior FP&A Officer is to assist the Unit Manager through rigorous financial planning and analysis, and indeveloping and overseeing the financial management of the Foundation by providing financial projections, management accounting services and budget analysis for all OSF funding and spending entities in addition to programmatic and administrative departments.
Key Responsibilities
- Assist the Unit Manager in being an innovative business partner, building cross-functional collaborative relationships
- Assist the Unit Manager in developing budgeting policies and processes in coordination with Strategy and Impact Unit and Global Operations
- Be a thought partner to Senior Directors and support colleagues on complex areas in planning including strategy and budget alignment, data governance, budgeting/financial management, data model structuring, forecasting, and policy development
- Organize various trainings on data model, OSF budget processes, and systems (new employee onboarding, annual finance and foundations conferences, budget retreats)
- Maintain and monitor budget through budget modifications, allocations, reserve funds, personnel, financial reporting, work with accounting on recoding exercises to ensure accuracy and validity of data
- Assist in the preparation ofbudgets, analyses, forecasts, and recommendations to and for the Executive Leadershipteam, Directors of Programs and other Senior Directors, to support critical decisions and resource allocations
- Communicate with OSF directors/staff on budget process updates
- Review/ clean errors in budget submissions
- Prepare legal entity budgets for Director/Trustee fiduciary board(s) approval
- Draft reports for Board of Directors, as needed
- Draft/edit memos on budget policy
- Address budget related questions/issues
- Monitor actual performance against budget, identify and analyse variations, and recommends approaches for addressing these variations
- Perform budget preparation and control, as well as expense analysis, including data consolidation
- Coordinate with Grants Management (GM) and Accounting & Compliance teams to ensure accuracy with coding, budgeting, and grant making
People Responsibilities (Total Team/DRs)
None
Key metrics
Quarterly budget tracker report, risk mitigation for c3 underspending/overspending, timely budget review and risk escalation; monthly variance analysis and reporting
Key internal relationships
CFO, Director of FP&A, Unit Managerof FP&A, Accounting and Compliance, Global Finance, People and Culture, Programs, Grants Management, and Global Operations
Key external relationships
N/A
Qualifications
Essential:
- Educated to a degree-level (or equivalent)
Desirable:
- CPA (or equivalent), MBA
Experience
Essential:
- Diverse and robust prior experience in the following subject areas: Budgeting; Financial Management Reporting; Analysis and Control in a global finance context; Data Management
Desirable:
- Workday Adaptive Insights and/or NetSuite experience
- Familiarity with cloud-based financial planning solutions
- Knowledge of NetSuite, Concur and various Salesforce platforms is an advantage
- Exposure to Grants processing and familiarity with OSF’s entity structure preferred
Competencies
Functional Competencies:
- Manage work efficiently in a fast-paced environment, research financial data, troubleshoot and follow through on projects to completion, possess strong attention to detail, while meeting strict deadlines
- Excellent computer and analytical skills, proficient in Microsoft Office and cloud-based platforms and experience with internet research and database management
- Strong communication (written, verbal and listening), interpersonal and organizational skills with the ability to show discretion and handle confidential issues
- Must be able to exercise critical thinking skills including good judgment and be a solutions-oriented individual
- Strong understanding of cultural differences and the proven ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization
- Ability to design and plan complex financial planning analysis involving cross collaboration and articulating the time, budget, stakeholder and success measures
- Skilled in building internal partnerships and align to OSF strategic objectives
- Able to nurture relationships with external partners whilst exercising considerable discretion
- Skilled inassisting in drafting and managing an agile financial plan and its development process
Personal Competencies:
- Able to build consensus with diverse audiences/stakeholders
- Commitment to supporting the Open Society Foundation’s mission and principles
- Commitment to continuous learning and growth in the areas of diversity, equity, inclusion and wellness/wellbeing
- Sensitive to various cultural communication styles and flexibility to be a team player with the ability to work independently
- Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice
- A network weaver who routinely thinks about the web of connections and recognizes that our organization is uniquely positioned to convene and engage partners by collaboration
Languages:
- An excellent knowledge of English
- Knowledge of other languages would be an asset
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
