Org. Setting and Reporting

The post is located in the Local Transportation Team (LTT), Transportation Operations Unit, Travel and Transportation Section, FCAS/DOA/DOS.

The Department of Operational Support (DOS) provides operational support to UN Secretariat entities globally, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.

The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

The Travel and Transportation Section provides travel and transportation services at UN Headquarters (travel, shipments management, UN travel documents (e-UNLP & UN Certificates), visas and host country services, local transportation, materials management and UNHQ garage operations.

The incumbent reports to the Chief, Travel and Transportation Section.

Responsibilities

• Prioritizes, prepares and assigns daily tasks to the Assistant Supervisor, drivers and the Administrative Clerk;
• Checks the drivers database logs for completion of assignments in an accurate and timely manner;
• Co-ordinates and arranges schedules of drivers and vehicle assignments relating to the travel
of the Secretary-General, Deputy-Secretary-General, President of the General Assembly and driving assignments for other Senior Officials of the Organization;
• Oversees the maintenance of the UNHQ vehicles fleet;
• Arranges for the inspection of vehicles to ascertain nature of the problems and determine the most cost-effective method, whether repairs are to be performed in the on-site facility (LTT garage) or appropriate dealership;
• Ensures all maintenance work is prepared to specifications and that all vehicles are operating
in peak condition;
• Reviews vehicle maintenance database system for accuracy (comprehensive vehicle inventory, maintenance records of vehicles, drivers’ data for Host Country requirements and UN Insurance Section);
• Ensures all new vehicles meet the operating specifications upon delivery;
• Ensures all vehicle accidents are reported correctly to the host country and Insurance Unit;
• Reviews parking violations reports from the New York Department of Finance and advises appropriate actions.
• Assists in the preparation of estimates for the Vehicle Replacement Programme for inclusion into the Section’s budget submission;
• Prepares specifications for the purchase of vehicles, equipment, parts and supplies and coordinates with the Procurement Division, utilizing procurement data and adhering to the Financial Rules and Regulations;
• Acts as a focal point for technical queries related to vendor queries during the bidding process;
• Reviews the Technical Evaluation for adherence to the requirements;
• Reviews all financial and administrative records of the Team (petty cash vouchers, receipts for gasoline and fleet card usage, invoices from vendors, attendance/overtimes sheets, annual leave requests and reports, statistical reports) prior to submission to the Office of the Chief, Transportation Operations Unit;
• Reviews staff members’ work plans and conducts Performance Appraisals accordingly;
• Acts as a panel member during the recruitment process for vacancies within the Team;
• Performs other related duties as required.

Competencies

Professionalism: Demonstrates expert knowledge in the specific operations supervised vehicle fleet management including maintenance and repairs, local transportation. Knowledge of related administrative instructions including human resources, UN Financial Rules and Regulations, procurement requirements and security and safety awareness. Ability to draft reports and routine correspondence, demonstrates openness in sharing information and keeping people informed. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A valid driver’s license Class D or CDL Class B at the time of application is required and must be attached to the application.

Passing the Trades and Crafts Test (TCT) is required for recruitment in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TCT at the time of application may be invited for the test after submitting an application.

Work Experience

A minimum of 10 years of progressively responsible experience in transportation management including vehicle fleet management and maintenance is required.

Supervisory experience as a team lead is required.

Experience in fleet procurement and related execution of financial and administrative procedures is required.

Proficiency in Microsoft applications (Word, Excel, SharePoint, etc.), web-based applications, and operational databases are required.

Experience working with the United Nations or other similar organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Appointment or assignment against this position is for an initial period of one year.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Passing the Trades and Crafts Test (TCT) is a prerequisite for recruitment in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TCT at the time of application may be invited for the test after submitting an application.

A valid driver’s license Class D or CDL Class B at the time of application is required and must be attached to the application. The select candidate must demonstrate flexibility in schedule as duties may include weekends, holidays and late hours at short notice.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs.

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.