The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Overview

Reporting to the Head of Global Outreach and Engagement, the

Global Conferences and Events Outreach Manager has a knack for organizing impactful, memorable events around the world with flair. From the small details of events to big-picture overviews, like preparing the global communications strategy and budget forecasting each year for conferences and events, the Global Conferences and Events Outreach Manager leads the internal and external communication coordination, events budget management and overall events logistic support, oversees relevant staff and consultants and leads publication/knowledge products dissemination around events. Working closely with the Head of Global Outreach and Engagement, the Global Conferences and Events Outreach Manager will ensure the effective evaluation of CIFOR-ICRAF’s global events in alignment with the overall outreach and communications strategy. The Global Conferences and Events Outreach Manager will work with the Communications, Outreach and Engagement and CIFOR-ICRAF’s scientific staff to improve the efficiency and effectiveness of CIFOR-ICRAF’s overall investment in events, workshops, and conferences through effective planning and evaluation.

Duties and responsibilities

The objective of this role is to lead the planning, budgeting and delivery of CIFOR-ICRAF’s global events in line with the institution’s strategic objectives and ensure all the events goals are met. Key tasks are as follows:

Develop and execute a Global Conferences and Events Outreach strategy; including narrative, and key messages in alignment with the editorial calendar and ensure that the timelines and deliverables are met.

• Develop and execute full communications plans for each event and including briefs, editorial agenda, talking points and leading on the communications strategy
• Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events
• Provide full events planning, reports and logistical service to CIFOR-ICRAF’s themes and regions and prepare event reports and lessons learnt for knowledge management
• Manage consultants and staff involved in CIFOR-ICRAF’s global events and ensure effective coordination with scientists and Communications, Outreach and Engagement
• Serve as a focal point, develop and manage relationships with stakeholders and partners and organizations related to conferences
• Manage all conference contracts preparation and management
• Coordinate the CIFOR-ICRAF’s Events Management System, events webpage and events calendar and conducting research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture, forestry sector and beyond
• Work closely with fellow CIFOR-ICRAF COE team members on outreach, mainstream and social media campaigns related to the event planning and support scientists and others to promote their research at events, workshops and conferences
• Report on event outcomes and metrics for donors, partners and internal use
• Coordinate the development of materials for CIFOR-ICRAF staff and partners attending events including exhibitions, publications and other promotional items.

Education, knowledge and experience

• A degree in communications or related discipline
• At least 5 years experience in global conferences, events planning, logistics and budget management
• Experience in coordinating large conferences, involving senior government ministers and managing attendances of more than 1,000 participants
• A proven ability to develop communications strategic direction
• Ability to travel and flexibility
• Fluency in English and working knowledge of other international language is an advantage

Personal attributes and competencies

• A great deal of initiative and be capable of working independently as well as in team environments
• Strong leadership and a client service approach
• Excellent interpersonal and communication skills, with the ability to interact with people effectively and positively in a multi-cultural and multi-disciplinary environment – including CIFOR-ICRAF staff, management and external contractors/suppliers
• Exceptional personal organization, planning, priority setting and managing multiple tasks
• Ability to work under pressure and a knack for making memorable, impactful events
• Sense of humour

Terms and conditions

• This is a consultancy position.
• Period of the consultancy is 1 (one) year.
• Work location: Remote or Bogor, Indonesia or Nairobi, Kenya
  To apply, please visit our career site at: https://www.cifor.org/careers and https://www.worldagroforestry.org/working-for-icraf
  To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org and www.worldagroforestry.org
  CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
  CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 15 Apr-2023
We will acknowledge all applications, but will contact only short-listed candidates.