Global Coordination Manager
Multiple locations
JOB DETAIL
This position will be hybrid requiring a few days per week in the office. You can be based in our office in The Hague, London, or Washington DC. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Executive Office ensures the smooth and effective leadership of WRI. It is formed of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, the General Counsel, and the key staff who work with them to ensure the smooth and effective leadership of WRI. You will be part of a fast-evolving interdependent leadership team collectively leading a large global organization through turbulent and exciting times that requires full attention, flexibility, an openness to change and a positive and embracing approach.
Job Highlight:
In this role, you will support the Managing Director (MD) for Global Delivery and report to the Head of Executive Governance. You will drive WRI’s strategy, impact and values. You will track, analyze and provide guidance to the MD on a full range of strategic, programmatic and operational issues. You will help design and run day-to-day decision-making and flow of information on behalf of the MD for Global Delivery in and across their Directorates through facilitating meetings, ensuring briefings are fit for purpose, allocating and tracking actions and coordinating with peers.
You will help supervise one staff member who will execute the logistics related to scheduling meetings, managing invites, booking travel, and completing paperwork in support of the MD. You will conduct and support special research and organizational projects as requested by the MD, occasionally with the support of an intern. You will apply a broad awareness of issues related to the entire organization judge effectively when to consult with others. You will act as Secretary to WRI’s Operations Committee, planning and managing its work program, agendas, tasking and follow up. You will work closely with WRI’s internal comms team to help establish a rhythm of effective staff engagement.
What will you do:
Support to the Managing Director (MD) for Global Delivery (40%):
- Develop forward looking plans to ensure the Managing Director’s (MD) time and position is managed proactively across multiple constituencies and to maximum effect in the best interests of the Institute and the Institute’s strategy.
- Manage the MD’s inbox and calendar and agenda by helping them prioritize, ensuring deadlines are met, and taking ownership over tasks, follow-up items, and information gathering.
- Assign and delegate tasks to the Executive Assistant under your supervision to identify and communicate priority items for the MD to attend to
- Draft meeting notes, memos, replies, and documents on behalf of MD.
- Ensure that the MD is in attendance and properly prepared and briefed for meetings of strategic importance.
- Support the MD’s overall internal and external communication strategy.
Project & Knowledge Management (40%):
- Support the MD for Global Delivery’s plan, coordinate, and facilitate leadership and directorship-wide meetings, working group meetings, and other recurring meetings hosted or attended by the MD.
- Manage special projects as assigned. This will include the development of work plans and timelines with key milestones, tracking strategic metrics under WRI’s 2023-2027 strategic plan, and conducting after-action reviews
- Proactively communicate between teams to ensure the right people know the right information at the right time, including internal communications and engagement with WRI staff.
- Provide analysis and advice to the Managing Directors and other leaders in the Executive Office and develop and maintain a broad knowledge of issues related to the entire the MD’s portfolio.
Support the Managing Director’s (MD) Strategic Ambition (20%):
- Provide analysis and advice to the MD and other leaders and develop and maintain a broad knowledge of issues related to the MD’s portfolio of work.
- Conduct research pieces and landscape assessments around Asia policy, Climate Finance, and Equity.
- Contribute to external strategic communications products and help draft internal communications to key internal stakeholders on behalf of the MD.
What will you need:
- Education: You have completed a Bachelor’s degree in economics, political science, environmental sciences, public administration, natural resource management, rural development, or similar field
- Experience: You have minimum of 7 years of work experience in project management, preferably in a non-profit international development setting. A Master’s degree in lieu of 2 years of work experience is acceptable
- Experience working with senior executives and can demonstrate the ability to synthesize complex topics into actionable and decision ready analysis fit for that audience and then cascade decisions for action
- You will have a record of accomplishment of organization and time management skills, with experience managing several projects at different stages simultaneously
- Experience developing work plans including breaking down complex projects into tasks, processes and timelines
- Experience developing meeting agendas, tracking and developing materials, chairing meetings and organizing events
- Experience in one of the following areas of expertise: strategy development; planning, monitoring, evaluation and learning; non-profit operations and finances, including resource allocation
- Ability to understand, analyze and synthesize a high influx of information
- You will have a demonstrated track record of working both independently and in teams
- Experience applying analytical thinking and problem solving skills and experience in Climate Finance/Economics, international development sector, or Asia policy (specifically China, India, and Indonesia) is a plus.
- Languages: Proficiency in verbal and written English
- Requirements: Existing work authorization is required at the time of application. WRI is unable to authorize visa work authorization
Potential Salary: US salary range is between 69,000 and 73,000 USD. UK: 38 – 45k GBP. Netherlands: 67K – 84K Euros. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with a required cover letter (we are unable to consider your application without a cover letter) by the date of 8 March 2024. You mustapply through the WRI Careers portal to be considered.
What we offer:
- Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
- The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
- A workplace that strives to put diversity and inclusion at the heart of our work
- The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
- Commitment to hybrid working model with flexible working hours
- Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
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