The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The position holder will be responsible to support the Finance department in ensuring effective financial management and donor reporting consolidation. This would be demonstrated in undertaking responsibilities which includes: supporting the Finance Officers and Coordinators at PA and CO in the program areas in all matters and reporting of grant related funds to management and ensuring all financial aspects of grants are implemented as per grant agreement documents and maintains high standards of quality and integrity of financial data.

Accountabilities and MAIN WORK ACTIVITIES

Reporting (35%)

• Responsible to produce monthly Budget Vs Expenditure report to internal management per donor agreed currency for the assigned grant.
• Prepare periodic donor report using the donor template as required for the assigned grant
• Ensure for each assigned grant the Cost recovery per charged periodically
• The position holder is responsible to monitor the budget utilization per each budget in the agreement and give the timely advice to the programme team about the budget status
• Ensures that all financial transactions of the project comply with donor and USAID financial policies and procedures for the BHA project.
• Review expense reports submitted by PA and checking for legitimacy, accuracy, proper cost classification, and coding according to master Budget data/disbursed/.
• Conduct Frequent compliance visit to PA office and partner office.
• Provide capacity building training for Partner Finance staffs
• Verifies that vendors’ invoices are supported by objective evidence (proper VAT Invoices, Purchase Order, Quotes, delivery documents etc.) and complies with PIE and donor rules/USAID before advance liquidation
• Manage in the partner advance liquidation process.
• Responsible for scanning financial documents and share to donor on a periodic base, provided summary of VAT report with necessary supporting documents.
• Responsible for transactions review and make necessary adjustment, such as wrong grant code etc.

Budgeting (25%)

• Review the Program out line (PO) on SAP to ensure approved budget on the Excel sheet Vs up loaded on the system read same
• Upload the assigned grant awarded budget on SAP system and Mapping of the budget the funded program which is prepared by BDD with Work Breakdown Structure-WBS.
• Support programme team in annual budget preparation to ensure the budget is accurate, reasonably and incorporate all costs like apportion cost

Partner Organization & Programme Area Support (15%)

• Conduct the partner’s pre award assessment with plan predetermined criteria and guidelines for identifying partners and selecting project proposals to be funded.
• Identify the capacity building need and give technical and on job support to plan Programme area Finance Coordinators, Finance officers and Sub grant finance staff.
• Review the sub grant document which is under the assigned grant before the advance is liquidated.

Grant Closure & Auditing (15%)

• Facilitate donor audit for each assigned grant per donor requirement including the TOR preparation and review.
• Before the grant closed, confirm all the outstanding payment, outstanding Advance, partner advance, NR- (Not related to grant) per the assigned grant were cleared before the grant is closed.
• Support annual audit and Maintenance of Audit report

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ Experience Essential:

• Minimum of BA degree in Accounting, Finance, Business Administration or equivalent
• At least 5+ Years of relevant experience out of which 3 years on a senior level experience (not necessarily gained in an NGO or INGO) or demonstrated equivalent combination.
• Having the experience in different donor agency compliance requirement.
• Advanced EXCEL knowledge and different accounting software’s.

Qualifications/ Experience Desirable:

Languages Required:

• Fluency in English language is essential
• In addition to Amharic, Knowledge of Local Languages is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location:Country Office, Addis Ababa

Type of Role: Finance

Reports to: Grant Finance Manager

Grade: D1

Closing Date: 07 May 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.