Pact is seeking an experienced Grants & Contracts Manager to oversee a significant sub-grants portfolio for USAID-funded program in El Salvador that focuses on strengthening the organizational and technical capacities of civil society. Reporting to the Deputy Chief of Party (DCOP), the Grants & Contracts Manager will oversee the full cycle of sub-award administration and management activities, ensuring compliance with USAID rules and regulations and other USG guidelines. S/he will support Activity staff and partners through targeted training on grant application processes and grant management. S/he will coordinate closely with the technical team and finance and administration team, as well as supervise and mentor additional sub-grants staff.

• Develop and/or update subaward and contract documents and manuals in compliance with funder requirements, using Activity standard templates and working closely with Activity staff in country and in Washington, DC.
• Work closely with the Activity’s leadership and technical teams to ensure that the subaward structure is aligned with the Activity’s technical needs and priorities.
• Ensure rapid and compliant issuance of sub-grants.
• Administer the full cycle of subaward management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports (including cost share), monitoring / compliance visits, and closeout.
• Use required sub-award management and accounting systems for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy.
• Oversee budget management of project’s subaward pool and ensure accurate and timely disbursement and liquidation of subaward expenses.
• Ensure timely training of subgrantees, contractors, and Activity staff to understand and comply fully with funder requirements. Develop and/or update training materials and carry out regular trainings with partners.
• Ensure that office systems for sub-grants are maintained and that regular reports are provided to Activity leadership, Washington, DC teams or to the funder, as required.
• Support closeout of awards, including preparation of final inventories, property disposition, etc.
• Work with project staff to ensure that implementation of grants and contracts follows donor requirements.
• Support project procurements and procurement-related tasks in compliance with donor rules and regulations, as well as with Pact processes.
• Supervise and mentor junior sub-grants staff to ensure effective and compliant administration and management of the Activity’s full sub-award portfolio.
• Contribute to the Activity’s efforts to meet cost share requirements and ensure accurate and timely valuation and documentation.
• In close coordination with other staff, ensure that the Activity is implemented with a one-team approach, ensuring that all operational and programmatic coordination among consortium partners is streamlined, consistent, and conducive to a single, coherent program.
• All other duties as assigned.

• Master’s degree with five (5) years work experience or bachelor’s degree with at least seven (7+) years work experience
• At least three (3+) years management experience

• Demonstrated experience of successfully working with civil society organizations in a role administering or supporting the management of grants.
• Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
• Experience drafting and managing performance-based subawards.
• Knowledge of USAID and other funder rules and regulations as related to subgrants, procurement, compliance, and cost principles.
• Mandatory proficiency in written and spoken Spanish and functional proficiency in English.
• Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
• Good stakeholder relationship management, negotiation, and conflict-resolution skills.
• Strong understanding of budgets.
• Specific knowledge of USAID Rules and Regulations over Grants and Cooperative Agreements.
• Fluency in English.
• Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management.
• Competence using common desktop applications and internal systems.
• Accounting and customer relationship management software experience; prior experience with Salesforce CRM and Serenic Navigator ERP platforms a significant advantage.
• Nationals from Central American countries encouraged to apply.