Grants & Finance Specialist, NUMO Alliance
Washington DC, United States
JOB DETAIL
Grants & Finance Specialist, NUMO Alliance
About the program:
Launched in January 2019, the NUMO alliance is an outgrowth of the Shared Mobility Principles for Livable Cities. NUMO’s mission is to leverage the momentum of significant revolutions in mobility to target urban issues including equity, sustainability, accessibility, and labor. NUMO aligns the actions, investments, and values of a growing community of allies to achieve transformational, on-the-ground changes in mobility.
NUMO, the New Urban Mobility Alliance, is an alliance organization that works to leverage the momentum of significant urban disruptions to build more just, sustainable and joyful cities. We see this current moment as an opportunity to boldly experiment with innovative solutions and align the actions, investments and values of robust, multi-stakeholder partnerships to achieve transformational change and better outcomes. NUMO is hosted by WRI Ross Center for Sustainable Cities.
Job Highlight
Report to NUMO’s Director.
In this role, you will support the NUMO team in two key areas. First, you will be responsible for managing the team’s finances and grants and ensuring that WRI’s processes and systems are adhered to. You will also be expected to support the team to help prepare budgets for fundraising efforts. The second aspect of this job includes providing general team support and coordination. This includes supporting team retreats, travel, and workshops.
You will be supported by the Cities Grants & Finance manager and the financial operations team.
Job Responsibilities
NUMO alliance Team Support & Coordination (30% of time)
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Organize, conduct, and coordinate follow-ups from weekly team meetings.
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Keep NUMO/SMP metrics and team calendars accurate and up to date.
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Maintain and respond to relevant inboxes and website inquiries.
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Coordinate logistics (including venue, catering, equipment, and materials), for NUMO meetings and workshops.
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Coordinate event participant travel, accommodation, and per diem support, including the proper documentation and compliance with any grant terms.
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Update and maintain new hire staffing information with operations.
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Provide timesheet guidance to team members bi-weekly.
Financial Management (40% of time)
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Learn how to update and maintain single project budgets utilizing WRI’s budgeting and forecasting software (TM1).
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Learn how to develop proposal budgets and assist in the collection and submission of formal proposals for team fundraising efforts.
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Assists project team in preparations for and implementation of the annual Cost-Planning process.
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Responsible for less restrictive funding and/or simple donors. Prepares and assists on financial reports to donors, under supervision.
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Regularly reviews, updates, and monitors all transactions, commitments, and revenue prospects for designated team projects including monthly-close, revenue allocations, partner/grant invoices, subgrant reporting and request for payments. Helps track revenue commitments, under supervision.
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Coordinates and assists team monthly on budget management and supplies financial review template for review with director and operations staff, under supervision.
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Follows WRI’s internal processes and deadlines related to funding and expenses, including preparations for quarterly reviews, monthly & annual closeouts, and fiscal year forecasting.
Grant Management (30% of time)
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Learn how to process documentation for project commitments (agreements, contracts, work authorizations, and purchase orders), under supervision.
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Informs project management team on guidance for partner organizations and consultants by providing documentation for them to review to help them understand and comply with subgrant and contract requirements in accordance with funder policies.
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Learn how to support donor and grants management by keeping database software (Salesforce) and SharePoint folders up to date, including proposal fundraising opportunities.
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Assists project managers to understand reporting requirements required by donors.
How to Apply: Please submit a resume with cover letter by the date of (Talent Acquisition will add the close date; if there is a pre-identified candidate, the position will need to be posted for one week. If there is not a pre-identified candidate, the position will be posted for 3 weeks). You must apply through the WRI Careers portal to be considered.
What we offer:
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A competitive salary and generous PTO that increase with tenure.
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Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
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Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
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A workplace that focuses diversity, equity, and inclusion in our work.
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The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
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Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
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