Save the Children is no ordinary not-for-profit.

We’re ambitious, creative and outspoken. We stand up for children’s rights. We want all children to be educated, healthy and live a life free from violence. We run programs in Australia and overseas and, if there’s a disaster – like an earthquake, drought or conflict – we are there on the ground.

Where you come in:

In this full time, 12 month maternity fixed term contract position based in Carlton, Melbourne* you will work on running and coordinating the day-to-day administrative duties of the Group Operations team. This essential role provides support to the Group Operations function (Legal, Risk, IT, Property & Fleet) through various general administrational duties such as scheduling meetings, maintaining Melbourne Office facilities, coordinating sub- tenancies, distributing mail correspondence, invoice management and other various ad hoc duties.

You will be part of our COO – Group Operations team and report to our Executive Assistant to Deputy CEO & COO.

*4 days a week at Head Office, 1 day per week remote

You will make an impact by:

• Providing a welcoming and positive atmosphere for all visitors, guests and employees
• Being a point of contact for a range of staff, external stakeholders and sub tenants
• Assisting Executive Assistant to Deputy CEO & COO with adhoc administrative duties and Group Ops team planning
• Ensure timely and accurate processing of invoices and maintain up to date inventory
• Accountable for the overall presentation of the national Head Office including meeting rooms, collaboration spaces and common areas, maintenance
• Pro active approach to simplifying and improving office processes and procedures

Does this sound like you?

You’re organised and efficient and comfortable in taking ownership and responsibility. You are friendly and approachable and have a ‘can- do’ attitude. You have an ability to multi task but stay focused and calm. You want to make the office a welcoming space for all our staff and support the team in making a difference.

This role requires:

• Experience in an administrative role with strong time management and organisational skills, attention to detail
• High quality customer service skills including the ability to build rapport and strong relationships
• Highly developed computer literacy skills (Microsoft Outlook, MSTeams, Excel)
• Ability to work in an agile and quickly changing environment while maintaining professionalism
• Must live in Melbourne and be able to work in the office 4 days per week, 1 day remote

Working at Save the Children is more than just a job.

It’s the feeling of knowing that your work is contributing to making the world a better place for children and working with others who feel the same. In addition to a connection to social causes, you will have access to:

• Opportunity to work on additional projects alongside business as usual
• Internal employment and development opportunities
• Friendly and flexible work environment
• Pet friendly work environment
• Child friendly work environment
• Support for workplace wellness, including access to our Employee Assistance Program (EAP)
• Competitive salary + super
• Full salary packaging benefits (please use this link to see how much this benefit could mean to you!)

For more information regarding our employee benefits, please follow this link.

Sound interesting?

We’d love to hear from you. Submit your cover letter and resume by clicking on the ‘Apply’ section.

Applications close 4pm AEST, Friday 7^th July 2023.

Position Description – Group Operations Administration Assistant – 12 month maternity contract

For more information about this position, please contact Chrissie Stratos, Executive Assistant to Deputy CEO & COO on 0421 442 060 or [email protected]

*We understand flexibility is important to you. We’ve advertised this role as Contract, full-time but if you’re looking for something slightly different, please let us know. We offer flexible hours, remote working, and flexible job structure, among many other employee benefits. All are available for the right candidate!

We have tested our application process with diverse groups in mind, with the intent to ensure it’s straightforward and accessible for all to apply. Diversity and inclusion are fundamental to our culture and improve our ability to reach our most vulnerable client groups. But we also know there is no one-size fits-all when it comes to recruitment – so if we didn’t quite hit the mark for you, please let us know! We’re dedicated to ensuring Save the Children Australia is a workplace suitable for all people and can modify our processes to suit you – no matter your race, ethnicity, gender, age, disability, sexuality, neurodiversity, culture and beliefs.

Save the Children Australia is a child-safe organisation. All employees are required to undergo a National Police Check, a Working with Children Check, and sign our Child Safeguarding Policy and Code of Conduct. We also support the Inter-Agency Misconduct Disclosure Scheme. You can read about the Scheme and our commitment to Safeguarding here.