About IRRI

Job Purpose

This position will provide general administration and support services in the implementation and coordination of HR & OD activities, mainly in the Workforce Resourcing and Compensation & Benefits Units. Ensure timely and accurate response to basic stakeholder inquiries, issues and concerns related to associate engagement, staff onboarding, staff contract and benefit processing, and on-the-job training program. Ensure proper documentation and accuracy of all reports and other HR-related data.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

Roles and Responsibilities

• Provide a comprehensive administrative service for the HR & OD functions including but not exclusively in: Workforce Resourcing and Compensation & Benefits units
• Document and maintain HR-related information and extract reports, ensuring information is accurate and updated
• Facilitate onboarding of interns and newly-hired HQ-based national staff ensuring proper documents and requirements are submitted prior joining date
• Manage and oversee the common repository of documents of the HR units
• Provide logistical support on resourcing activities
• Provide support to the Compensation & Benefits unit in the processing, monitoring, and coordination related to employee government-mandated benefits (SSS, Philhealth, Pag-IBIG, etc.) and third-party vendor transactions
• Assist in the administration of the benefits for NRS, i.e. medical and life insurance, including settlement of billings
• Act as the point of contact for all issues and concerns of newly hired candidates/associates/OJTs for onboarding requirements and documents
• Work closely with Finance to process payments of associates, staff benefit claims and medical insurance billings
• Work alongside the HR Advisors and Business Partners to continuously seek ways to improve existing HR processes and programs through the use of technology
• Coordinate with external clients, Philippine-based government offices and stakeholders to ensure smooth HR transactions (e.g. SSS, PAGIBIG, PhilHealth, medical insurance reimbursements, supplier and vendor invoice processing & payment, school and university coordination for OJTs, etc.)
• Process payment requests from internal and external clients in a timely manner
• Responsible for the uploading and maintenance of the Individual Personnel Folder (IPF) at the Headquarters
• Prepare reports on HR-related data and ensure that information gathered are made available for reference of HR Senior Leadership Team
• Identify issues with HR data management and recommend approaches to increase efficiency and accuracy of information
• Facilitate distribution of medical reimbursements of staff and preparation of invoices related to the medical insurance
• Timely delivery and completion of third-party and government-related transactions

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration or related field with at least 1 year relevant experience in HR transactions related to recruitment and compensation & benefits

Skills Required

Mandatory

• Has good attention to detail
• Has good organizational and planning skills
• Has good customer service skills
• Able to multitask
• Is technologically adept and able to work with multiple applications, web-based systems, and databases
• Has the ability to engage collaboratively within a team, stakeholders, and customers

Preferred

• Has experience working in an international work environment
• Has comprehensive knowledge of Microsoft Office packages, good knowledge of Adobe Photoshop, video editing software, and other design tools

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances.

Join our team and be part of our story!

Please note only shortlisted candidates will be contacted.
This position will remain open until filled.