HR Officer (HSS)(P3)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Division of Human Resources (MTHR), within the Department of Management, plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines.
The HR Service Section (HSS) provides the Agency’s staff and personnel with HR services and advice in the areas of administration of benefits and entitlements, administration of contracts and contract extensions, and on-boarding/off-boarding of staff.
Main Purpose
Reporting to the Section Head, HR Service Section, the HR Officer ensures the efficient on-going administration of staff benefits and entitlements, administration of contracts and contract extensions, payroll administration, as well as the quality of the services delivered and the data produced by the assigned staff in the HR Service Section. She/he oversees operations, provides advice on improvement of processes, and introduce best practices in order to gain operational efficiency while ensuring the highest standards of transparency.
Role
The HR Officer is: (1) a specialist, performing the assigned functions on various Human Resources matters; (2) an innovator, reviewing and improving operational processes, policies and procedures to ensure efficiency and timeliness in the delivery of the services of the staff and; (3) a manager and coordinator, ensuring effectiveness in the work of the team through streamlined processes and a client-oriented approach.
Functions / Key Results Expected
Coordinate the activities of the assigned staff and effectively manage the resources to ensure the timely delivery of services.
Ensures the efficient on-going administration of staff benefits and entitlements and of contracts and contract extensions for the assigned client groups; act as focal point for contract extension panels.
Oversee the payroll processing, provide technical advice and resolve issues to ensure seamless payroll processing;
Ensure the quality of the services delivered and of data produced by the HR Service Section, including coordinating related system improvements, performing regular data integrity checks and data clean up and taking corrective actions when necessary.
Interpret and apply IAEA regulations, rules, policies, procedures and processes, in the area of benefits and entitlements, compensation, contracting and post-employment administration.
Analyse complex cases and propose solutions.
Monitor effectiveness of existing regulations and their consistent application in compensation and benefits and entitlements administration, identify needs for policies revisions and proactively contribute to the development and implementation of new ones.
Prepare, review and regularly update operational procedures, suggest and implement best practices, recommend streamlined processes and approaches in order to optimize the overall efficiency and effectiveness of the HR Service Section.
Promote the understanding of the services provided by the HR Service Section within the Agency, and raise awareness of its client orientation.
Build and maintain effective communication and working relations with counterparts within the Agency and in other organizations in the UN common system to seek coordination on a number of HR common matters and share and import, as appropriate, best practices and quality assurance processes. Liaise with external providers/stakeholders, as necessary.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
|   | |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
|   | |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
|   | |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
|   | |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
|   | |
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
|   | |
| Knowledge sharing and learning | Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. |
|   | |
| Technical/scientific credibility | Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
|   |   |   |
| Legal | Agency’s Statute, Rules of Procedures, Regulations, Practices and Precedents | Ability to interpret relevant staff rules, analysing precedents and advising on the appropriate course of action. |
|   |   |   |
| Human Resources | Benefits and Entitlements Administration | Expert knowledge of staff benefit and entitlement principles and practices. |
|   |   |   |
| Human Resources | International Human Resource Management | Knowledge of international HR management issues and practices, including UN Common System regulations and rules. |
Qualifications, Experience and Language skills
Bachelor’s Degree – University degree in human resources management, public or business administration, social sciences, or a related field.
Minimum of five years of progressively responsible professional experience in human resources management and compensation and benefits administration of which at least three at the international level.
Proficiency in the use of HR module of an ERP system and experience in HR quality assurance and data management are required.
Knowledge of the United Nations Staff Regulations and Rules highly desirable.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38921*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
