About Us

The Administration Division (ADM) is responsible for assuring the effective management of the financial and human resources, information technology, procurement, support services and training functions within the Technical Secretariat (TS).

The Human Resources Branch (HRB) is a strategic partner to managers, staff and the Organisation as a whole.

The HRB, through implementation of the OPCW People Strategy, focuses on the “Employee Experience”, an ecosystem integrating three core dimensions: engagement, culture and performance management. Mutually reinforcing factors, cultivating an environment where recognising performance matters, and setting the tone for optimising the organisational culture and enhancing staff engagement.

General Information

• Contract Type
  Fixed-term Professional
• Grade
  P3
• Total Salary (including post adjustment)
  8,229
• Closing Date
  02/08/2023

Responsibilities

Job Summary

Our Human Resources Branch team is looking for a dedicated professional who will be in charge of reviewing HRB Key Performance Indicators (KPI) and making recommendations to the Head, HRB on administrative and management issues. In this position, you will undertake research of international HR management best practices and issues of strategic importance, and drafting and co-ordinating statements, talking points, briefing documents, background papers, presentations, project documentation and other types of documents, as well as substantive analyses and summaries of reports requiring action by the Head, HRB. You will also be in charge of the HR analytics function to help ensure the proper alignment of resources (human and financial) around HR branch’s strategic goals.

Main Responsibilities

Under the direct supervision of the Head, Human Resources Branch (H/HRB), the Planning and Co-ordination Officer will perform the following duties:

1. Planning, co-ordinating and managing branch tasks, including the HRB strategies and related workplans, priorities and follow-up activities; Facilitating the implementation of HRB’s overall work plan by liaising with other Divisions/Branches in the OPCW Technical Secretariat;
2. Reviewing HRB Key Performance Indicators (KPI); making recommendations to the H/HRB on administrative and management issues; co-ordinating and preparing the Branch’s contribution to the Programme and Budget documents based on performance-based programme budgeting; following up on HRB related issues raised in the different committees and panels; managing the HRB budget and overseeing expenditures/obligations against allotments advising HRB management on issues related to availability of resources;
3. Undertaking research of international HR management best practices and issues of strategic importance, and drafting and co-ordinating statements, talking points, briefing documents, background papers, presentations, project documentation and other types of documents, as well as substantive analyses and summaries of reports requiring action by the H/HRB; Assessing approaches for monitoring HRB activities and the development/evolution of reporting mechanisms and identifying areas where reporting can be improved to highlight HRB achievements against work plans;
4. Preparing co-ordination meetings on behalf of H/HRB, including ensuring participation and active follow up; participating in meetings and drafting minutes for internal circulation, as required; Accompanying the H/HBR and/or participating in internal and external meetings; writing minutes and following up on actions to be taken with regard to decisions adopted; Serving as contact point for the Branch’s own human resources, including internships, office space, as well as the co-ordination of training and briefings for the Department staff;
5. Overseeing the procurement process including RFP/Q submissions with the aim to ensure compliance, transparency and consistency of the process;
6. Draft documents for, and provide coordination and administrative support to Boards, Panels and Committees related to the administration of human resources within the Organisation, for example drafting presentations on relevant issues, responses to requests for information and preparing supporting files and ensuring that they are fully operational by initiating replacements for any member who separates or steps down from their role.
7. Is the HRB focal-point for the intake of all staff requests for activity outside the organization. Conducts initial review and maintains a repository. Provides ad-hoc reporting to the H/HRB and other stakeholders upon request.

To view the complete job outline please click here.

Qualifications and Experience

Education

Essential:

An advanced university degree in human resources management, public or business administration, law, industrial relations, psychology, statistics, Business or HR analytics or a related field such as social sciences. A first level university degree in a related field in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. A relevant combination of technical qualifications and extensive professional experience (minimum 11 years) in human resource management and applicable analysis and/or reporting may be accepted in lieu of the advanced or first university degree.

Knowledge and Experience

Essential:

Minimum 5 years of relevant progressively responsible working experience in human resources, learning, organisational development, recruiting or statistics with advanced degree or 7 years with first level degree or 11 years with relevant other technical qualifications and professional experience.

Desirable:

Experience in HR metrics, HR analytics and in HR systems and databases including ERP systems. Proven skills in facilitation and presentation; Experience in working for international organisations.

Skills and Competencies

To succeed in this role you will need the following skills and competencies:

• Proficiency in using MS software and ERP systems
• Strong analytical skills including experience in using information and statistics to inform solid analyses
• Excellent organisational and coordination skills
• Demonstrable partnership and influencing skills
• Excellent communication skills, both oral and written. Ability to listen to others and take the ideas of others into consideration
• Ability to handle requests from multiple sources and to work effectively across teams
• Knowledge and practical experience of effective coaching and mentoring
• Strong attention to detail, analytical acumen, intellectual curiosity, creativity, a proven work ethic

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.

OPCW General Terms and Conditions

Important notice for applicants who are currently insured under the Dutch Social Security system

Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.