Title: Human Resource Specialist

Location: Addis Ababa, Ethiopia (with regular field travel)

Employment Category: G2

Salary Range: USD 946.00 – 1,151.00 per month which specific amount will be determined up on candidates experience and educational relevancy

Reporting To: HR and Admin Manager

Contract Duration: Six (6) months with possibilities of extension.

Posting date: January 2, 2024

Required Employee: 1

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

In accordance with DRC Policies and Procedures and working closely with Field Offices Managers and HR & Admin Manager, the HR Specialist will handle & facilitate the national staff recruitment, onboarding and development of DRC team in AO and CO. She/he will work on Dynamics database (DRC’s ERP system), ensuring regular updates and availability of quality data to inform decision-making. . The HR Specialist will encourage staff to identify and uptake ways to promote women leadership within the organization, including trainings and other events. The incumbent will support staff development activities, by promoting DRC Learning Catalogue and more.

Female candidates are strongly encouraged to apply.

Main tasks and Responsibilities:

In accordance with DRC Human Resource policy, the Human Resource Specialist will:

Recruitment, development and people planning

• Handle and facilitate national staff recruitment process for both management and non- management positions for assigned field offices (Filed Offices and Country Office), ensuring compliance with recruitment process
• Prepare monthly payroll and terminal benefits
• Advise program Managers, Area Managers, and the HR and Admin Manager to ensure all human resource functions are managed as per the labour law and DRC policy and procedures
• Conduct orientation to all newly hired staff on DRC Gender strategy, Code of Conduct, HR Manual, and DRC-Dynamics self-service system.
• Provide training on Employee self-service on how to complete Annual performance review and goal setting in Dynamics.

HR data management in Dynamics

• Update the HR module information on Dynamics, ensuring accuracy and quality of data.
• Ensure data of staff hired/ terminated are uploaded/updated in DRC Dynamics, as necessary for assigned field offices (Filed Offices and Country Office)
• Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes.
• Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required.
• Update any changes in the staff status (Transfer, promotion, extension and termination) in DRC Dynamics for assigned field offices (Filed Offices and Country Office).
• Compile payroll information from field office HR & Admin Officers and input on the software to prepare the payroll and submit to finance
• Act as the Country Office Super User for DRC Dynamics Employee Self-Service troubleshooting and support for assigned field offices (Filed Offices and Country Office)
• Prepare analysis and reports on HR using Dynamics

Training and Development

• Support staff development activities including promoting the use of DRC Learning Catalogue.
• Hold quarterly staff development webinars with all DRC Ethiopia staff (via Microsoft Teams) to inform them of online and offline opportunities for development.
• Ensure that all staff are aware of updating their employee self-service profiles on DRC Dynamics with any new certificates or training programs completed.
• Provide onboarding training for non-management staff for assigned field office (Filed Offices and Country Office)
• Provide and facilitate training initiatives on CoC (code of conduct, HR policy and any related updates)
• Proactively engage with the team towards the achievement of gender targets based on Country strategy.
• Encourage colleagues to promote women leadership in recruitment, performance management, trainings, as well as gender balance among Country and Field office staff.
• Post and distribute communication material to all staff whenever necessary.

Other

• Actively participate in different task force, if any, as assigned by the HR and Admin Manager or the Country SMT
• Any other duties as directed by the HR and Admin Manager.

All DRC roles require the post-holder to master

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies: (include years of experience)

• Minimum 3 years’ working experience in Human Resources with at least 2 years in a senior Human Resources Officer role within an INGO
• Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes
• Extensive knowledge on local labor law
• Excellent skills in handling and advising on complex people management issues
• Experience in developing Human Resources strategies and policies, and driving implementation
• Experience using an online system for recruitments
• Full professional proficiency in English

EDUCATION: (include certificates, licenses, etc.)

• BA in Human Resource Management or other relevant field of study.
• At least 3 years’ experience working with INGOs and/or international agencies on similar duties.

LANGUAGE: (indicate fluency level)

• English and Amharic and other local language is advantageous.

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on https://candidate.hr-manager.net/ApplicationForm/SinglePageApplicationForm.aspx?cid=1036&departmentId=19012&ProjectId=170041 under Vacancies.

Please forward the application and CV, in English through the stated website no later than January 15, 2024.

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.