Join our dedicated & diligent Human Resources team. You will be responsible for overseeing the effective coordination of the Human Resources function of Save the Children’s HR department in Vanuatu. You will also support the Director Human Resource, Administration and ICT to assist in managing the human resources of Save the Children to optimize the implementation of programs in Vanuatu and ensuring employee satisfaction.

Save the Children is no ordinary not-for-profit.

We’re ambitious, creative, and outspoken. We stand up for children’s rights. We want all children to be educated, healthy and live a life free from abuse & violence. We run Programs in Vanuatu, Australia and overseas responding to natural disaster/emergencies and other long-term projects.

Where you come in:

In this maximum-term position, based in Port Vila you will be part of the HR, Administration and ICT team, providing HR support to the organization.

You will make an impact by:

Human resources

• Plan and manage recruitment, selection and onboarding of new staff
• Assist, plan and conduct employee orientation, training and development logistics
• Assist the Director HR in the implementation of the work force development strategy including supporting line managers development and monitor learning and development plans for staff
• Administer HR policies and procedures and continually asses’ ways to improve processes
• Administer compensation and benefits and record keeping
• Raise HR process, systems, people and culture concerns up to the Director HR and Senior Management Team in collaboration with the employee representative
• Work collaboratively with the Save the Children Australia People and Culture team and Pacific Workforce Development Lead to coordinate the roll out of key human resources initiatives including the implementation of the global Save the Children Human Resources Information System
• Facilitate end to end process of visas and work permits for international staff including permit renewals
• Handle employee complaints, grievances, and other employee relations matters
• Provide input into budget development for programs to ensure alignment with salary scales
• Continuously review and update the HR manual

Financial

• Responsible for preparing payroll and record keeping.
• Responsible for the timely payments of VNPF
• Reconcile monthly HR balance sheet accounts
• Responsible for liaising with HR for staff payroll queries
• Assist with all audits for HR transactions.

Business partnering support to line managers

• Support line manager administer the annual performance review cycle in line with Save the Children standards
• Support the roll out of the annual staff engagement survey
• Support the Director HR in ensuring professional development, retention and succession plans are in place and are used.
• Responsible for uploading and maintaining staff data in Enterprise Resource Planning (ERP) system -Agresso
• Drafting and sending out staff communications to Save the Children and employees

Health, Safety, Security and Risk Management

• Be a role model for safety and security, including complying with all safety instructions and training given at the workplace.
• Act in a safe manner at all times, including complying with all safety instructions and training given at the workplace
• Participate in, and contribute to, health and safety awareness and improvements
• Report all incidents, injuries and potential hazards in a timely manner
• Be aware of, and consider, the risks associated with your team’s everyday work and ensure appropriate mitigation measures are applied

Child protection and safeguarding requirements

• Maintain a child safe environment at the workplace and safeguard children’s rights, acting in the best interests of children at all times
• Comply with the Child Safeguarding Code of Conduct and child safeguarding and protection policies and standards (click here to view further details)
• Demonstrate the highest standards of behavior towards children in both your private and professional life
• Never abuse the position of trust that comes with being a part of the Save the Children family
• Maintain a safe and positive relationship at all times when working with children and young people
• Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes
• Ensure staff have completed background checks and are trained in child safeguarding in line with organizational and program requirements

This role requires:

Essential knowledge or experience

• Over 5 years’ experience working in mid-level HR or Administration roles
• Communication skills: Good listener and able to communicate needs and expectations of both organization and employees
• Strong interpersonal skills: With constant interaction with staff, must be able to maintain a positive demeanor through all situations
• Solid background in payroll practices
• Full understanding of HR functions and best practices
• Highly proficient in the use of computerized accounts packages, Excel, PowerPoint and Word.

Desirable knowledge or experience

• Exceptional customer services focus (internal and external stakeholders)
• Rapport building and relationship building abilities
• Highly developed verbal and written communication skills
• Strong decision-making and problem-solving skills
• Fantastic organizational and time management skills
• Meticulous attention to detail.
• Previous experience working in a decentralized organization

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Required qualifications and/or accreditations

• Tertiary qualification in Human Resource Management, or equivalent

This position is ONLY for Ni Vanuatu Citizens.

Working at Save the Children is more than just a job:

It’s the feeling of knowing that your work is contributing to making Vanuatu and the world a better place for children and working with others who feel the same. Benefits include:

• Opportunity to work alongside diverse and creative teams
• Individual learning plans, and internal development opportunities to assist in your career development
• Child friendly work environment
• Attractive renumeration package ranging from 2,404,450 VUV – 3,980,288 VUV

Sound interesting?

We’d love to hear from you!

Submit your cover letter and resume through the link provided before or by 5pm, 09 August 2024.

For additional role descriptions or information, direct email to [email protected]

At Save the Children, we seek a workforce that is as diverse as our society – in race, ethnicity, gender, age, sexuality, cultures and beliefs – and reflects the communities we work in. We believe diversity and inclusion are fundamental to our culture and core values and we demonstrate this commitment through all our employment practices. Our inclusive workplace culture contributes to making Save the Children a great place to work.

As part of the selection process, you may be required to undergo a pre-employment medical assessment and psychometric assessment to help us determine your suitability for the role.

Save the Children Australia is a child-safe organization. All employees are required to undergo a National Police Check, a Working with Children Check where necessary, and sign our Child Safeguarding Policy and Code of Conduct.