Human Resources Analyst
Addis Ababa, Ethiopia
JOB DETAIL
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Office/Unit/Project Description
The Human Resources (HR) unit provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs, and solutions – that leverage both technology and analytics – to promote a strong people management culture and high performing, diverse, inclusive, and equitable workplace.
Under the overall guidance of the Deputy Resident Representative (DRR) and Operations Manager and the direct supervision of the HR Specialist, the HR Analyst is responsible for transparent implementation of HR strategies and effective delivery of HR services. He/she analyses, interprets, and applies HR policies, rules, and regulations; establishes internal procedures; and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst will be a team member of the HR Unit with more focus to the HR functions of the Disarmament Demobilization and Reintegration(DDR) Programme. The Disarmament, Demobilization, and Reintegration (DDR) programme for Ethiopia was initiated as a crucial step towards implementing the Cessation of Hostilities Agreement (CoHA) signed between the Government of Ethiopia and the Tigray People’s Liberation Front (TPLF) on 2nd November 2022 in South Africa. The objective of the DDR programme is to facilitate the disarmament of former combatants from Tigray, Amhara and Afar, their demobilization, and eventual reintegration into civilian life. The Ethiopia DDR programme is the largest in the world in terms of number of ex-combatants and funding requirement. The HR Analyst works in close collaboration with the Programme, Operations, and project teams in the CO, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to ensure successful performance in HR management.>
Scope of Work
Summary of Key Functions:
- Implementation of HR strategies and policies
- Effective human resources management of recruitment, staffing and entitlements in the Country Office
- Proper staff performance management, talent management, and career development in the CO.
- Facilitation of knowledge building and knowledge sharing in the CO.
1. Ensures implementation of HR strategies and policies focusing on DDR Programme
- Ensure full compliance of HR activities with UN rules and regulations, and UNDP policies, procedures, and strategies; effective implementation of the internal controls; and analysis of supporting parameters, proper design and functioning of the HR management system and practices.
- Continuously analyze corporate HR strategies and policies, assess the impact of changes, and make recommendations on their implementation in the CO. Continuously research policy matters related to conditions of service, salaries, allowances, etc. Elaborate and introduce HR measurement indicators; and monitor and report on achievement of HR results.
- Advise personnel, as necessary, and keep management informed on new HR practices, policy updates, and their implementation.
- Provide support to CO HR business processes mapping and establishment/update of internal HR Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR.
- Advocate for implementation, monitoring and compliance of HR policies and corporate programmes including mandatory courses, gender, prevention of harassment, career development and knowledge
management. - Analyze and elaborate proposals for and implement a strategic approach to CO HR interventions including recruitment, proper use of contractual modalities, workforce planning, position management, job classification, performance management, personnel needs and wellbeing, and
career development.
2. Ensure effective human resources management of recruitment, staffing and entitlements focusing on DDR Programme
- Manage transparent and competitive recruitment and selection processes in coordination with GSSC and Hiring Managers that includes updating job descriptions, proper job classification, preparing vacancy announcements, screening candidates, chairing interview panels (for the non-clustered positions) recommending recruitment strategies, and submission of compliance review cases as per the actions delegated to CO. Provide oversight of recruitment under UNDP projects
- Liaise and coordinate with relevant focal person (including GSSC teams) on the management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations. Provide oversight of clustered services and report to supervisor for any cases to be escalated if and as needed.
- Facilitate timely contract management actions, in close coordination with supervisor and GSSC
- Develop and manage CO rosters as appropriate.
- Manage International and local personnel entitlements and position funding delegated to the CO HR Unit in consultation with budget owners and in close coordination with GSSC as needed.
- Support workforce reporting and data analysis.
- Asses the use of HR Companies for outsourcing some HR functions and support in management of contracting
3. Ensures proper staff performance management, talent management and career development focusing on DDR Programme personnel
- Analyze requirements, elaborate the protocol for and facilitate the performance management
process. - Support implementation of effective interventions for the performance evaluation process that
includes training supervisors on effective use of career management/development systems and tools. - Facilitate Performance Management reporting and monitoring .
- Support effective learning management including support of the Learning plan and
individual learning plans in collaboration with the Talent Development
Manager. - Implement the Universal Access strategy ensuring access to role appropriate learning activities.
- Advise on programme personnel competency, career management/development, and training needs through the PMD.
- Provide effective counseling to personnel on career management, development needs, and learning
possibilities.
4.Ensures facilitation of knowledge building and knowledge sharing focusing on DDR Programme
- Organize training for Operations and Programme staff on HR issues and other relevant matters, such as prevention of harassment, diversity and inclusion, etc.
- Co-create and facilitate local onboarding process of new personnel, leveraging corporate tools, in close consultation and coordination with hiring managers.
- Synthesize lessons learned and best practices in HR.
- Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The HR Analyst directly reports to the HR Specialist. The HR Analyst works in close collaboration with the operations, programme and project staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange. While the HR Analyst will be fully integrated within the HR Team of the CO, the position will give more focus to the HR function of the DDR programme.
Competencies
Core competency
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
- Business Management: Project Management – Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
- Business Management: Communication – Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
- Business Management: Resource Management – Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
- Administration & Operations: Finance, Budget management – Ability to support budgetary aspects of work planning process, drawing and management of team budgets
- Administration & Operations: Documents and records management – overall document (hard or electronic) management; registry and retention policy including storing and archiving.
- Administration & Operations: Finance, Financial reporting, and analysis – understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
- Audit & Investigation: Financial and Managerial Accounting and Finance key concepts – key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.
Required Skills and Experience
Education:
- Advanced university degree (master’s degree or equivalent) in Human Resources, Business Administration, Public Administration, or related field is required; or
- A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
- Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
- Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
Required skills
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required.
- Experience in core Human resources function; recruitment, benefits and entitlement, payroll….etc is required.
Desired skills in addition to the competencies covered in the Competencies section
- Experience in managing performance evaluation and employee benefits is desired.
- Proven experience in multi-tasking is an asset.
- Experience in working at international organizations or UN/UNDP is an asset.
- Experience in talent management and career development is an asset.
Required Language(s)
- Fluency in the UN language of the duty station is required (English).
- Fluency in the national language of the duty station (Amharic) is required for local staff.
- Knowledge of another UN language is desirable.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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