1.  Office / Unit / Project Description:

The Human Resource Analyst is part of the Human Resource Team of UNCDF Head Quarters. S/he will work under the supervision of the HR Specialist and provide support in the execution of the full range of HR services and activities to the different Practice Areas and teams in UNCDF Head Quarters, Regional Offices and Country Offices. S/he will also work with the UNDP HR team specially the Global Shared Services Unit (GSSU) as related to recruitment and benefits and entitlements.

The UNCDF Human Resources Team implements UNCDF/UNDP HR strategies, framework, programmes, and interventions to support all levels of management to achieve organizational/Practice Area/Team objectives. The Human Resources Team focuses both on strategic and operational HR matters and provides effective end to end support to UNCDF personnel via a variety of mechanisms which include guides, process workflows, Standard Operating Systems (SOPs) and HR information systems.

The Human Resource Analyst contributes to the effective execution of planning and management of human resources in UNCDF ranging from implementing human resource management policies and procedures to delivering human resource management services in the areas of position management, human resource planning, recruitment, performance management, benefits and entitlements focusing on payroll management.

2.  Scope of Work

a)  Ensure implementation of HR policies and strategy: 

• Provision of guidance on Staff Rules and Regulations to management and staff.
• Substantive contribution to the business processes mapping and elaboration of internal Standard Operating Procedures (SOPs).
• Support HR audits and participate in the appreciation of the scope as well as provision of the appropriate response to the audit exercise through presentation of the required documentations and reports. Implement recommendations provided.
• Be the focal point of HR corporate exercises under the guidance of the HR Specialist.

b)  Payroll and Position management:

• Position management in ERP/Quantum system including creation of positions and any subsequent updates.
• Serve as the focal point for position PTAEOs update in ERP/Quantum system, make sure position PTAEOs entered have valid combinations and enough budget.
• Be the focal point for payroll related queries and assist in solving issues related to Global Payroll. Actively follow-up with funding managers for the resolution of payroll errors.
• Liaise with GSSC to follow-up on posting of payroll expenditures to the General Ledger of UNCDF.
• Run HR and payroll reports and respond to related queries.

c)  Recruitment and Selection:

• Develops job descriptions and revises same on an on-going basis to ensure compliance with UNDP/UNCDF HR requirements and current practices.
• Coordinate the job classification process by obtaining budget clearances, creation of positions, updating organigrammes and submission to GSSU for classification.
• Coordinates and supports the recruitment and selection process such as vacancy announcement longlisting, shortlisting, technical assessments, interviewing, compiling final interview summary and conducting reference checks.
• Ensure recruitment and selection end-to-end processes are documented appropriately for submission to relevant bodies (Compliance Review Panel/Compliance Review Body) after endorsement of UNCDF management.

d)  Workforce Data Analytics:

• Conduct research and make use of data in the analysis and evaluation of information for the preparation of HRM related briefs, reports, presentations etc.
• Collect, compile and verify internal data on human resource matters to contribute to the development of different HR reports and presentations such as new hires, leavers, time and attendance, learning, performance management and development, etc.) as required by the HR Specialist.
• Participate in the workforce planning activities through provision of inputs and implementing management decisions.
• Assist in reviewing and/or generating a variety of standard and non-standard statistical and other reports from various databases with an objective to provide senior management with accurate HR data.
• Liaises with HQ teams and field offices to assist in the preparation of position budgets and take action on the use of appropriate funding sources.

e)  Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Liaise with colleagues in the HR communities of practices as required.
• Organize trainings for the operations/ project staff on HR issues.
• Synthesize lessons learned and best practices in HR.
• Prepare documents, statistics and reports as required.
• Provide sound contributions to knowledge networks and communities of practice.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

3.  Institutional Arrangement

The HR Analyst will have a direct reporting line to the HR Specialist and will be working closely with the other global, regional and country offices staff, as well as UNCDF FMS.

4.  Minimum Qualifications of the Successful IPSA

Minimum Education requirements

• An advanced University degree (Master’s or equivalent) in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration or other relevant social sciences; Or
• A first-level university degree in combination with two additional years of experience may be accepted in lieu of the advanced university degree.

Minimum years of relevant work experience 

• Minimum of 2 years with Master’s degree or 4 years with first-level university degree of relevant experience at international level in providing recruitment support, HR advisory services and/or managing staff and operational systems.

Required skills 

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling web-based management systems.

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in providing recruitment support, operations, administrative and HR Admin function is desirable.
• Experience working for UNDP/UNCDF and UN system is an asset.
• Good knowledge of standard operating procedure of UNDP/UNCDF is highly desirable.
• Experience in organizing UN or international events is an asset.

Required Language(s) 

• Fluency in English is required.

Professional Certificates

• Certification in HR/Payroll is a distinct advantage, not a requirement.

5. Competencies

Core Competencies

Cross-functional and Technical Competencies

6.  The following documents shall be required from the applicants:

1. Personal CV or P.11, indicating all past positions held and their main underlying functions, their durations (month/year), qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) most recent professional references of previous supervisors. References may also include peers.
2. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself suitable for the position.
3. Managers may ask (ad-hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.