Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS), Juba. Juba classified in the “E” category and as a non-family duty station. The Human Resources Assistant (Data Analysis) reports to the Human Resources Officer.

Responsibilities

Within the delegated authority, the Human Resources Assistant (Data Analyst) will be responsible for the following duties:

Reporting and Data Analysis

• Prepares a wide range of HR related reports and statistics
• Conducts data analysis of HR Performance metrics and implement mechanisms to better monitor and track the section’s activities.
• Designs and develops reporting templates based on new or ad hoc information requirements.
• Assists in developing Share Point based HR databases, trackers, data repositories, collaboration site etc.
Independently provides full range of data analysis assistance at all phases of a data analysis initiative, typically, a large and highly complex component of the departmental data analysis initiatives, seeking guidance only in exceptional circumstances.
• Serves as a focal point for coordination, monitoring and expedition of data analysis activity, involving extensive liaison with diverse parts of the organization to request data and to communicate data needs to other parts of the organization. Follows-up on requests made by other team members and coordinates activities.
• Drafts correspondence and communications related to all aspects of data analysis, including information on available data sets, data catalogs and data analysis, revisions and other related issues, as well as preparing unit contributions for a variety of periodic reports.
• Documents requirements, background information and methodology used for data analysis
• Contributes to the provision of advice on how data can be utilized to improve decision making within the knowledge domain
• Contribute to the search for approaches and methods that will lead to innovative data products

Application Support

• Assigns and maintains user roles for mission end users of FSS, HR applications, Umoja, Sharepoint.
• Acts as problem escalation point for end users of HR systems.
• Monitors problems to resolution; detects problem patterns and recommends solutions;
• Serves as focal point for coordination and deployment of new HR information systems/applications/platforms involving extensive liaison with technical support teams from diverse parts of the organization
• Prepares user documentation for deployed computer application systems, training materials and conducts periodic training and coaching to end users of HR systems.
• Assists in mapping out internal business workflows to realize maximum benefits from available information systems.
• Monitors continuous staff movements and org unit changes in relation to user access mapping
• Acts as section focal point to ensure that HR systems in use in the mission are properly included in the Disaster recovery and Business Continuity plan.

Staffing Table Administration & Post Management

• Closely liaises with DOS, Hiring Managers, CHRO and Budget Office, to maintain staffing table and perform post management functions ensuring all authorized posts are created in accordance with the approved budget document.
• Constantly updates post redeployments and raises relevant Personnel Actions, to ensure there are no discrepancies between the various HR systems used to record staffing and post information.
• Closely coordinates with other HR colleagues, recruitment focal points in client missions, DOS ensuring that appropriate documentation is submitted and staffing and post changes are implemented in a timely manner for real-time information.
• Prepares and submits staffing tables and standardized reports on HR related issues to senior management, hiring managers, and other stake holders.

General

• Provides other administrative support functions such as drafting various correspondence which may require signature/approval of Chief of Unit, Human Resources Section.
• Provides guidance and training to new/junior staff.
• Performs other duties as assigned.

Competencies

Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Uses advanced analytical skills and experience to assist in organizing, managing, and disseminating of information. Demonstrates the ability to coordinate efforts of others and reviews their contributions. Assists with analysis, modeling and interpretation of data in support of decision-making. Writes queries, prepares draft reports and them and finds innovative ways to present findings in data products. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Education

High school or equivalent diploma is required.

Relevant certification in Human Resources Partner (HR Partner) is required. Please attach the certificate

Relevant certification in Business Intelligence and Analytics Software is required. Please attach the certificate

Work Experience

At least eight (8) years of progressively responsible experience in the field of human resources management, administration or related field is required.

Experience working with large and complex data, preparing and presenting complex HR data analytics and reports is required.

Hand-on experience with dashboard design is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting
them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.