Org. Setting and Reporting

The Human Resources Section (HR) has a transversal function in the organization and its aim is to ensure that ITC has the right quality of Human Resources with the appropriate skills and competencies in order to achieve its strategic and operational goals and to provide staff with a supportive, challenging and rewarding work environment in order for them to fulfill their potential and maximize their contribution to the organization. This position is located in the HR Administration Team.

Responsibilities

Under the direct supervision of the Associate Human Resources Officer and the general guidance of the Human Resources Operations team lead, the Human Resources Assistant will be responsible for the following duties: Consultant contract review, issuance and payment • Processes requests for the hiring of consultants, reviewing Terms of Reference, Consultant profiles and Fee levels to ensure they are in alignment with ITC policy • Performs transactions in UMOJA in the role of Approving Officer, approving Purchase Orders and preparing Consultant contracts for signature in line with ITC’s legal framework. • Reviews Consultant’s Performance Evaluation prior to final payment and contract closure. • Performs Personal Actions related to the maintenance of consultant master data in UMOJA. • Delivers responsive and positive client service by advising all internal and external clients on consultant contract management. • Requests, reviews and submits bank details for consultants (BIRD) to Treasury at the UN Office of Geneva (UNOG). • Advertises Consultancy opportunities in INSPIRA. • Promotes the integrity of the administrative processes as per ITC regulations and rules, maintaining at all times confidentiality, impartiality and consistency. • Participates in the organization of training sessions and conducts briefings and presentations related to consultant contract management • Consults with clients to identify system-related needs, and reports them in a timely manner • Proactively identifies potential opportunities for the enhancement of consultant hiring systems towards the streamlining of processes. • Provides general HR office support services; drafts and/or processes a variety of correspondence and other communications. • Sets up and maintains reference files and records (electronic). • Undertakes research on a range of HR related issues and assists in the preparation of papers. • Maintains automated database containing HR related statistics and prepares periodic reports. • Performs other duties as required.

Competencies

• Professionalism: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five years (3 years with a university degree) of experience in human resources management, administrative services or related area is required. Experience in processing consultancy contracts is desirable Experience working with Enterprise Resource Planning software is desirable. Experience within the United Nations common system is desirable.

Languages

Advanced knowledge of English. A working knowledge of French or Spanish desirable.

Assessment

Assessment will be undertaken through a comparative analysis of the applications. The assessment may also include a competency-based interview and/or other appropriate evaluation mechanisms.

Special Notice

The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a temporary appointment for an initial 5 months dependent on actual start date and may be subject to extension. ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons – of all genders – equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully. If you are unable to complete our online application form due to a disability, please send an email to [email protected]. Applicants will be contacted only if they are under serious consideration. ITC Internal staff on fixed-term, continuing or permanent appointment, if selected, may be entitled to Special Post Allowance as per Staff Rule 3.10. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. For information on salary and entitlements, please consult the International Civil Service Commission website: http://icsc.un.org

United Nations Considerations

In accordance with the United Nations Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ITC if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ITC does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ITC are fraudulent and should be disregarded.