Work Location

Geneva

Expected duration

01.07.24 – 31.12.24

Duties and Responsibilities

This internship is located in the Human Resources Administration Team of the Human Resources Section (HRS), Executive Office, Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention, and facilitate sustainable solutions. The HR Administration Team provides support for the administration of benefits and entitlements as well as contract administration for OCHA International field-based staff members, OCHA International and Local staff members based in Geneva. The intern reports to a Human Resources Officer. The Internship is for six (6) months with a preferred start date from 1 July 2024 to 31 December 2024. The internship is designed to be full-time and in-person but may be adjusted based on the availability of the successful candidate. Applicants should address their preferred work modality in their application. The internship is UNPAID and Full-time. The Intern works five days per week under the supervision of a Human Resources Officer. The HR Administration Unit currently offers flexible working arrangements with 2 days of telecommuting per week. Interns may avail of flexible working arrangements in the same manner as other personnel. Responsibilities The intern works as a full member of the HR Administration team, handling assignments that are designed to make a significant impact on the work of the Unit, and has opportunities to learn about the field of human resources and the United Nations overall. The internship will focus on the following areas: 1) Maintains HR-related automated systems and applications including automated databases containing HR related information by sorting, classifying and uploading onto the OCHA HR filing system relevant documents. 2) Maintains HR-related files/records (electronic and paper) and assists the HR Officer by conducting initial review to ensure accuracy of the files/records. 3) Conducts periodic follow-ups directly with staff members to ensure complete documents submission (electronic and paper) related to applications for UN travel documents or other HR-related documents staff will submit to the HR Administration Team. 4) Provides general support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications. 5) Schedules appointments/meetings and monitors deadlines. 6) Initiating and carrying out other assigned tasks/special projects.

Qualifications/special skills

(a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an advantage. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.