The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Overview

The position is responsible for supporting the Country Director -India in handling HR aspects (recruitment process, contracts, and separation as per HR strategy, policies and procedures, performance management and organizational development).

Duties and responsibilities

Recruitment and Selection

• Preparation/ release of recruitment advertisements and announcements as required
• Preparation and collating interview documentation.
• Coordinate all logistics associated with the recruitment process.
• Booking interview rooms and meetings
• Update recruitment log and schedule from time to time
• Post interview notice to candidates and processing for approval

Onboarding of new staff

• Coordinate for the conduct of the orientation program for the center and India program
• Coordinate the completion of probation forms with staff and respective supervisors and follow–up
• Guiding staff during onboarding processes

Preparation of appointment letters/contracts

• Preparation of Staff Contracts in line with the respective staff category and benefits.
• Processing of badges, IDs, and emails for new staff members
• Preparing and maintaining personnel files for all staff.

Supporting/Coordinating various HRD functions:

• Performance management (Probation Period/Annual Staff Performance Evaluation)
• Learning and Development Initiatives
• Disciplinary proceedings and actions.
• HR Change management processes initiated by HO

Compensation and Benefits

• Input data management for payroll processing, contract renewals and exit management.
• Preparation and submission of payroll for review at stipulated deadline.

Staff Welfare

• Logistics for staff welfare programs.
• Assist Country Director in team-building events and programs
• Handle or accelerate the various staff issues as directed from time to time

• Maintain medical staff membership and liaise with the service provider on updates

HR Projects

• Organize various HR projects e.g., Compliance Audits., HIV/AIDS program, monitoring Corona/Covid like situations and alerting the staff, OCS.

Separation/Exit management

• Filing and circulation of separation letters and clearance forms
• Coordination with the Accounts Department for determining and settling final dues of exiting staff.
• Compliance of local labor laws

Data Management

• Ensure prompt filing and/or archiving of documents as required

Identify and take action to mitigate potential risks within our own work area

Other Responsibilities

• Identify and mitigate potential risks within your work area
• Take reasonable care of own occupational health and safety and that of others as obliged by CIFOR-ICRAF’s Occupational Health and Safety Policy and cooperate with CIFOR-ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
• Participate in country and global HR projects as may be required

Education, knowledge and experience

• At least Bachelors’ degree in Business Administration with a specialization in Human Resources Management. A good knowledge of local labour laws is desirable.
• Up to five (5) years’ experience in HR administration or as a HR Generalist
• Excellent knowledge of India’s workers laws and regulations
• Good understanding of Human Resources practices, policies, concepts, and procedures
• Experience in managing recruitment processes.
• Excellent knowledge of Microsoft Office suite, spreadsheets, and databases. Expertise in human resources information systems.
• High proficiency in oral and written English.
• Strong organizational skills and personal attributes of sense of service, responsiveness, efficiency and follow through; high energy level and the ability to perform both independently and as an effective team player.
• High proficiency in oral and written English.

Personal attributes and competencies

• Strong organizational skills and personal attributes of sense of service, responsiveness, efficiency and follow through; high energy level and the ability to perform both independently and as an effective team player.
• Good negotiator, creative thinker, team builder and excellent judgement; and
• Integrity, tact, and discretion with ability to work with people of different nationalities and disciplines.
• Ability to work under pressure and meet targets
• Ability to follows policies and procedures
• Adapts well to changes
• Ensure compliance of activities in line with set standards under the supervisor’s guidance
• Ability to work in cross-cultural and multi-disciplinary environments
• Ability to articulate achievements and hold timely performance conversations
• Works with supervisor to achieve agreed career and training and development goals

Terms and conditions

• This is a local position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
• The initial appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in New Delhi, India
  To apply, please visit our career site at: http://www.cifor.org/careers and https://www.worldagroforestry.org/working-for-icraf
  To learn more about CIFOR-ICRAF, please visit our websites at: www.cifor-icraf.org
  CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
  CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 25 Apr-2023
We will acknowledge all applications, but will contact only short-listed candidates.