Danish Refugee Council, one of the world’s leading humanitarian NGOs, is looking a highly qualified Human Resources Officer.

About the job

Under the supervision of the Head of Support Services and the technical management of the Human Resources Coordinator, the Human Resources Officer will be responsible in supporting in the various human resource functions, which include recruitment, performance, development, compensation and benefits, HR administration within the coordination office in Tunis, Algeria, Zarzis and Libya.

Your main duties and responsibilities will be:

• Collect, update and provide to the HR Coordinator monthly recruitment reports for ALT.
• Create and maintain recruitment files for all recruitments
• Support orientation process (schedule induction and provide HR induction for all new staff) and inform admin to follow-up with on-arrival arrangements related visas, accommodations, safety briefs, etc.
• Be responsible for timely and accurate request/preparation of appropriate contracts for employees, volunteers, interns
• Responsible for advertisement preparation of positions Tunisia, Algeria and Zarzis.
• Support ALT operations with recruitment process.
• Participate in interviews and in the recruitment process until the selected candidate is on board.
• Schedule exit interviews
• Prepare National/Expat Staff contracts and contract extension letters and ensure that all newly hired sign their contract, reads sign Self Declaration form, fill in the personal data form and signs the Code of Conduct, and submit requested documents; ID, Passport, diplomas etc…
• Organize, file (online and offline) and update all the human resources documentation such as staff lists, job descriptions, CVs, contracts of employment, leave requests, attendance lists and any other documents related to HR management.
• Support with implementation of consolidate learning and development plan
• Support HR coordinator in conducting “Managers training” and learning activities on staff care/Team building
• Support HR Coordinator in conducting/attending salary and benefits surveys, revising national staff salary scales
• Advise hiring managers on compensation rates
• Maintain dynamics data accurate
• Create, extend, terminate employees on dynamics
• Update organigram on a monthly basis and share it globally for information
• Maintain leave request tracker up to date and update managers on teams leave balance.
• Participate in the tax payment process for international and national staff
• Follow up with the health insurance plan for local staff in absence of FP
• Support in Health insurance payment or any other payment required for the HR department
• Support with payroll preparation with new staff members and updates changes
• Prepare work certificates for staff upon request
• Prepare pay slips on a monthly basis for coordination office
• Ensure meetings for the senior management team are organized and other administrative support as may be required.
• Any other duties as requested by HoSS and HR Coordinator in relation to the HR department.

About you

To be successful in this role we expect you to have at least 3 years’ experience in HR/administration, in an international NGO in a similar role at mid-management level.

Moreover, we expect the following:

Required

• Knowledge of travel and immigration procedures. Must have experience in handling humanitarian flight services .
• Previous experience with ERP is desirable.
• Digital literacy and strong proficiency in MS Word, Excel, and PowerPoint is required.
• Strong communication skills.
• Fluent in English
• Strong organizational skills and the ability to work on multiple tasks simultaneously are an asset.
• University degree in Human Resources, Business, Psychology or equivalent preferred qualification.

Desirable

• Working knowledge of French

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 6 months renewable depending on funding

Band: H

Start date: November 2024

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for national staff.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 13 October 2024.

For further information about the Danish Refugee Council, please consult our website drc.ngo.