Location: Preferably Nairobi, Kenya or Amman, Jordan

Contract: Limited term 1 year, 100%

Reporting to: Deputy Head of the HRT

Deadline to apply: 29 November 2023 23.59 CET

I. MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.
MSF International is the legal entity that binds MSF’s 24 sections, 26 associations and other offices together. Based in Geneva, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND
MSF International has five key roles: to promote coordination between MSF entities and international platforms; to ensure transparent exchange of information and intentions for informed decision-making and accountability; to facilitate and promote coherent common representation towards external actors and institutions, donors and the general public; to provide visibility and ensure accountability of international projects, activities and decisions; to act as the Secretariat to the International Board. The role of the Humanitarian Representation Team (HRT), makes a strategic contribution to the roles related to Coordination between MSF entities and platforms, and external representation.

The Humanitarian Representation Team (HRT) provides support to the MSF operations through linkages and actions to and from external networks (political, humanitarian, medical, and civil society). It is managed by the International Operations and Humanitarian Representation Coordinator (IOHRC).
The position of HRT Assistant is managed by the Deputy Head of the HRT who acts as the Strategic Coordinator of the Humanitarian Representation Network, with 20+ members liaising with international and/or regional organizations and main political stakeholders in MSF sections and offices worldwide.

III. PLACE IN THE ORGANISATION
The Humanitarian Representation Team Assistant will be hierarchically and functionally accountable to the Deputy Head of the HRT and functionally accountable to the International Operations and Humanitarian Representation Coordinator (IOHRC), all of whom are part of the International Office.

IV. OBJECTIVES OF THE POSITION
The HRT Assistant will provide executive, administrative and technical support to the IOHRC, in their role as the Head of the HRT, and the Deputy Head of the HRT, primarily with information management and communication tools of the HRT Secretariat and Network and the wider MSF movement.

V. MAIN RESPONSIBILITIES
1. Strengthen the HRT’s information sharing and knowledge management

• Promote and ensure smooth information sharing within the HRT Network, MSF Operations, MSF Advocacy and the wider MSF Movement facilitating access to HRT and external resources: briefing papers, minutes, analysis papers, events, newsletters, etc.
• Support and manage the onboarding of new team members.
• Participate to the different projects that are under the responsibility of the Deputy Head. These projects can evolve according to needs: fact sheets, ad hoc research/analysis on some specific issues related to humanitarian representation and contexts covered by MSF operations as well as supporting Interdesk facilitation and knowledge management upon request.

2. Support in planning, coordination and documenting HRT exchanges

• Manage the organization of the HRT meetings and HRT retreats (administrative and logistic organization but also contributing to the development of the retreat’s objectives, agenda team-building, follow up and minutes) and arrange any internal meetings under the lead of the Deputy Head;
• Manage the HRT contact database and various HRT mailing lists; take care of other administrative tasks to support the IOHRC and Deputy Head of HRT in their duties upon request.

3. Support in the monitoring and dissemination of HRTs outputs

• Responsibility for editing and dissemination of the HRT newsletter compiling and summarizing information from the HRT Network.

• Act as Focal Point for the HRT SharePoint and ensure efficient information management; actively support the ongoing reform of this information repository in coordination with the Knowledge and Information Department and HRT colleagues in charge.