I. JOB SUMMARY:

The Emergency Response Manager/ FO (ERM/FO) will provide management oversight to the Emergency Project Team Officers and coordinate with the Addis Based Program and Operations Manager( immediate supervisor) in the day-to-day management of all emergency projects within the respective geographical area of responsibility to ensure the efficient and timely implementation of quality project interventions. The key responsibility is to provide overall leadership and coordination of the implementation of activities and ensure operational and programmatic efficiency and effectiveness. Key responsibilities include: Ensuring the timely fund disbursement to cooperating agencies; reviewing/analyzing and consolidating quarterly progress report and ensuring timely and quality submission to the donor on quarterly basis. In consultation with the Project Officers and in collaboration with Cooperating Agencies she/he develops/review annual implementation plans and budgets. He/she conducts quarterly reviews of both financial and activity reports to ensure consistency with actual costs and work plans and ensures that the funds utilization is in accordance with approved budgets and statements of work. He/she fosters learning, establishes and maintains effective working relationships with key government partners and cooperating agencies and other NGOs.

Other key responsibilities include: Staff management; ensuring high quality program implementation; promoting learning and reflective practices within and outside the Country Office; documentation and mangement of coherent information systems; ensuring compliance with donor rules/regulations; supporting commodity staff; and ensuring effective representation of the projects and CARE.

II. RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Staff Management (15%)

• Support the Emergency Project officers in the project areas to effectively undertake their roles and responsibilities;
• Complete all CARE performance management activities including: performance planning, monitoring, and annual performance appraisals

Job Responsibility #2: Program Quality Assurance (25%)

• Ensure that emergency projects in the project areas are implemented in accordance with best practices and sound management structures for the highest possible program performance. S/he will:
• Ensure that the projects employ appropriate programmatic approaches, and adjust them accordingly, to maximize program quality based on project EPMTs, M&E frameworks, CARE’s programing principles and other guidelines;

Job Responsibility #3: Program Implementation, Compliance and Technical Support (25%)

• Guide and support the Project Team Leaders to ensure the implementation of planned project activities per the proposal and in accordance with donor and CARE rules and regulations. S/he will:
• Establish/strengthen systems to monitor the implementation of project activities as outlined in the detailed implementaiton plans (DIP) and CO Annual Operating Plans (AOP) e.g. conducting monthly field trips, and undertaking periodic reviews to follow up on the status of implementation;

Job Responsibility #4: Financial Management (10%)

• In collaboration with the finance staff, facilitate appropriate budget management and utilization in compliance with donor and CARE rules and regulations. S/he will:

• Strengthen/establish systems to support Project Team Leaders and implementing partners/cooperating agencies in managing and utilizing budgets per the proposal and in accordance with donor and CARE rules and regulations;

Job Responsibility No. 5: Reflective Practice and Learning (10%)

• In collaboration with the PQL team, facilitate reflective practice and learning at all levels to improve program performance. S/he will:
• Support the Project Team Leaders and implementing partners in identifying, documenting, replicating and disseminating best practices and/or lessons learnt to improve project performance;

Job Responsibility No 6: Reporting and Documentation (10%)

• Facilitate the timely production and submission of project quality reports/documents. S/he will:
• Coordinate with Project Officers for preparation of project reports and documents per donor and/or CARE reporting schedules and formats;

Job Responsibility No 7: Perform other duties as assigned.

III. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

Qualifications

• 5 years of relevant experience with the first degree.
• 4 years of relevant experience plus post graduate degree.
• At least 1 year of management experience.
• NGO experience is a plus.

TECHNICAL SKILLS

Required:

• Proficiency in verbal and written English, proposal development, strategic and operational planning, budget planning and management, monitoring and evaluation, report writing;
• Proficiency in standard office software package;
• Demonstrated leadership ability to inspire and empower others;
• Good interpersonal communication skill and ability to effectively liaise with government, community leaders and other stakeholders;
• Firm belief in teamwork, gender equality, and conceptual understanding of participatory approach and sustainable development.
• Proven ability to meet deadlines;
• Knowledgeable in participatory planning

Desired:

• Skills in organizing and facilitating training events;
• Expertise in one or more of the following program areas: nutrition/health, water/santitation, food security, commodity management.

COMPETENCIES

• Respect, integrity, diversity, excellence, adaptability, stress tolerance, innovation, building partnership, communicating with impact, coaching, facilitating change, developing teams, initiating action, strategic decision making, planning and organizing, leading through vision and value.