Under the direction of Director of the Capacity Development and Implementation Bureau (CDI), the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation, and closure of Technical Assistance (TA) and Technical Cooperation (TC) projects. It drafts agreements and aids in creating country-specific and regional projects and programs by identifying priority areas, developing objectives, activities, and deliverables, setting timelines, and specifying budgetary requirements.

Additionally, under the direction of the CDI Director, the Field Personnel Section (FOS/FRU) recruits international experts to implement Capacity Development and Implementation projects across various Civil Aviation fields and manages the ICAO Roster of Experts.

Lead the State Safety Programme (SSP) iPack team in developing and updating regulations and procedures as per Annex 19 requirements for SSP implementation, achieving results such as:

• Familiarize the iPack team with Annex 19 and associated guidance material.
• Lead the iPack team to establish a stakeholder management strategy for committees’ appropriate participation and support to develop or review and update regulations and procedures for establishing an SSP in accordance with (IAW) ICAO requirements.
• Guide the iPack team to establish platforms for collaborative decision-making with appropriate stakeholders in place for coordination.
• Lead the iPack team in either drafting or reviewing and refining of the national regulations and procedures or draft amendments to current provisions related to the SSP establishment.

Lead the SSP iPack team in conducting a gap analysis to identify current deficiencies, emerging issues and operational risks due to the lack of an effective SSP, achieving results such as:

• Produce a report identifying gaps in the SSP regulations and procedures.
• Lead the iPack team in identifying organizational emerging issues.
• Guide the iPack team in planning to address SSP gaps.
• Assist the iPack team to develop indicators for tracking the effectiveness of SSP implementation.

Familiarize the SSP iPack team with the SSP implementation approach, achieving results such as:

• Explain the structure of the iPack and supporting material to stakeholders.
• Lead the iPack team to organize and establish the SSP Coordination Group.
• Explain to the iPack team the criteria for achieving effective implementation.
• Review available data sources and databases to support the SSP implementation with the iPack team.

Lead the SSP iPack team to assist the State to create a stakeholder group or review roles of existing stakeholders, to manage reports and analyse the information in the State databases, achieving results such as:

• Demonstrate how to input reports into a SSP database.
• Lead the iPack team to file at least two safety reports into the SSP database.
• Lead the SSP iPack team to establish committees with appropriate participation and support.
• Assist the iPack team to create a platform(s) to support collaborative decision-making for internal and external entities applying SSP tools for analysis and safety actions.

Lead the iPack team to develop or review and enhance existing structures and processes for effective SSP operation, State’s resourcing and training for staff and managers to fulfil their roles and responsibilities, achieving results such as:

• Assist the iPack team to assemble regulatory documents and supporting material for the development or review and enhancement of existing structures.
• Lead the iPack team to develop processes for internal workflow and structures for the entity responsible for SSP operation.
• Assist the iPack team to identify offices/positions required in the structure of the organization and their functions.
• Lead the iPack team to identify competencies related to SSP operation.
• Assist the iPack team to identify training gaps for personnel and list new and recurrent training competencies for personnel.

Coordinate, organize, manage, and report on the successful deployment of the SSP iPack, achieving results such as:

• If necessary, provide advice to the State on the composition of the SSP iPack team.
• Prepare for the successful start of the iPack deployment such as gaining access to all iPack materials and information, familiarize with all iPack materials, and gather stakeholders’ contact information. Obtain briefings from ICAO HQ. ANB, CDI, ICAO Regional Technical Officers, and iPack Focal Point. Prepare presentations, organize and conduct the kick-off meeting and closing meeting.
• Analyse the Gap Analysis report and prepare the iPack work plan accordingly, in coordination with the Regional Technical Officers for the approval and signature by the Senior Manager of the organization responsible for the coordination of the SSP.
• Coordinate the list of SSP course participants with the State Focal Point and submit it to ICAO CDI..
• In addition to regular work sessions, upon request from the iPack team, prepare for and conduct meetings.
• Prepare the iPack Deployment Report on the objectives achieved, lessons learned, and additional deficiencies identified.
• Define follow-up actions required and suggested approaches to achieve objectives for implementing the State’s Safety Programme to ICAO.
• Provide recommendations for the development of any additional technical assistance and cooperation projects to address any further needs of the State.
• Ensure that the iPack Deployment Report is well edited and formatted.
• Obtain the approval of the iPack Deployment Report from the ICAO Regional Technical Officer(s), ICAO HQ. SSP focal point, and iPack State Focal Point.
• Debrief ICAO at the end of the assignment and provide recommendations for improving the iPack delivery model.

Performs other related duties, as assigned.

Core Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Managerial Competence:

Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

A first-level university degree, preferably in Aviation, Engineering, or in a related technical discipline. A technical qualification in aviation such as an Airline Transport Pilot License, Air Traffic Control License, Airframe and Power Plant Technician Certification, or Civil Aviation Safety Inspector may be accepted in lieu of the first-level university degree.

Essential

• Considerable experience (ten years or more) working in a civil aviation authority, regional or international governmental aviation organization in implementing safety management.
• Project management experience (five years or more) in complex projects.
• Experience in analysing organizational structures to incorporate new functions and activities for effective results.
• A minimum of 5 years experience working in a multicultural and multidisciplinary environment.

Desirable

• Experience working at an aircraft operator, aerodrome operator or air traffic services provider in a safety related function.
• Exposure to recent ICAO initiatives to support effective SSP implementation, e.g., SSP course, safety management workshops, or active involvement in other ICAO Safety Management activities.
• Experience in developing and implementing programmes to enhance safety in civil aviation.
• Experience in drafting procedures, manuals and/or regulations for State Safety Programme, Safety Management System.

Essential 

• A good command of oral and written English.

Desirable 

• A working knowledge of French or another official language of the Organization (Arabic, Chinese, Russian, or Spanish).

It should be noted that this is a prospective position intended for experts interested in consultancy contracts. (short and long term)

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

ICAO CDI consultants are expected to conduct themselves in a manner befitting their status as international civil servants.

ICAO CDI offers an attractive benefit package to its consultants in accordance with the policies of the International Civil Service Commission (ICSC).