Job Description

“Achieving results through others”

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                            ICLA Project Assistant

Reports to:                       ICLA Project Officer

Supervision of:                 Project Coordinator

Duty station:                    Aweil

1. Role and responsibilities

The Project Assistant is responsible for coordination of the Information, counseling and legal assistance (ICLA) activities at Wau office.

Generic responsibilities 

The responsibilities depend to some degree on the existing organizational chart of the Country Office and the size and complexity of the operations.  If these responsibilities are not reflecting the reality of the field operations, the COs can adapt the content as long as the structure and style are the same. Details shall be incorporated in the Work- and Professional Development Plan and not be included in the JD.

1. Coordinate the ICLA activities according to strategy, proposals, budgets and plans
2. Ensure adherence to NRC policies and donor requirements
3. Involve and inform communities and community leaders about the activities
4. Break down the annual operational plans into weekly, monthly and quarterly implementation plans
5. Coordinate with relevant partners
6. Ensure that procurement, development and distribution of materials and equipment are timely and according to procedures
7. Prepare periodic progress reports and other documents as required
8. Investigate and facilitate introduction of new technology, methods and approaches in order to improve the quality of the activities

Specific responsibilities 

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. The project Assistant will carry out the following duties and responsibilities:

• provide information, counselling and legal assistance to the NRC’s beneficiaries as per the sub-component in the project
• Provide confidential counselling service to project  beneficiaries
• Assist in planning, implementation and evaluation of community sensitization campaigns on available services, legal identity/civil documentation and employment laws and procedures;
• Conduct assessments and regular monitoring in IDP and host communities where disputes exist or may arise over access to land, water and/or essential services, through key informant interviews and focus groups, ensuring that assessment and monitoring forms are accurately filled, and securely stored, paying attention to client confidentiality and do-no-harm principles;
• Report on progress and challenges in the implementation of activities to the ICLA Project Officer through preparation of weekly/biweekly activity reports, and preparation of monthly activity reports for the ICLA Project Coordinator;
• Ensure that various procurement and finance related forms are prepared accurately prior to their submission to the ICLA Project Officer, ICLA Team Leader, Project coordinator or Area Programme Manager for approval, i.e. purchase requests, cash advance requests, accountability forms, stock requests, etc.;
• Adhere to NRC’s security and client confidentiality policies, and report incidents to the ICLA Project officer or ICLA Project Coordinator immediately;
• Ensure good cooperation and exchange of information with other NRC colleagues in Western Bahr el Ghazal, Warrap and northern Bahr el Ghazal including those in support departments, as well as staff from other organizations
• Upon direction from the ICLA Project Officer or ICLA Project Coordinator, represent NRC in a professional manner in meetings with government authorities, humanitarian partners and beneficiary communities;
• Perform other relevant tasks as assigned by the ICLA Project Officer or ICLA project Coordinator for NRC Wau

1. Competencies 

Competencies are important in order for the employee and the organisation to deliver desired results. Details about NRC’s competencies are to be found in the Competency Framework. Competencies are relevant for all staff and are divided into the following three categories:

1. Value driven competencies

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.

2. Behavioral competencies

These are personal qualities that influence how successful people are in their job. Of the 12 behavioral competencies, the following are essential for this position:

• Managing resources and achieving results
• Handling insecure environments
• Working with people
• Coping with change

3. Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position: 

• Holder of bachelor degree in Law, social sciences from recognized University or equivalent with extensive experience
• Experience from working as a Legal aid/access to Justice in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own manager skills/profile
• Fluency in English, both written and verbal

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Example: Knowledge of the context in South Sudan
• Example: Knowledge of Arabic language and other location languages
• Example: Experience with start-up, exit or similar

1. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework