Individual Consultancy – Accounting Assistant Consultant
JOB DETAIL
The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Background information:
UNICC requires an experienced Accounting Assistant to contribute to finance activities related to accounts payable such as processing supplier invoices for payment, responding to supplier queries related to payment of supplier invoices; assisting in activities related to asset management; imprest accounting; financial reporting; external audit and other finance related activities.
Main duties and responsibilities:
The incumbent will work under the direct supervision and guidance of the Chief, Finance and Accounting Section (MSF) within the Management and Strategy Division (MS) and in close collaboration with the Finance team. The incumbent will assist the Finance Team in its day-to-day operations during the testing, training and migration to the new ERP system of its Host Organization which is scheduled to be live in Q2 2024 and support MSF in delivering specific activities in this context.
Accounts Payable Activities
- Examine and process incoming bills for the supply of goods, equipment, software and services; check the accuracy and completeness of supporting documents; verify billed amounts against contracts, purchase orders and other supporting documents; prepare relevant payment vouchers
- Maintain electronic files for suppliers’ bills and supporting documents
- Reply to suppliers’ queries related to the payment of suppliers bills
- Provide advice and support to relevant staff on finance systems and processes, respond to their queries, monitor their activities to ensure compliance with UNICC financial policies and procedures
Imprest Accounting
- Assist in the processing of Imprest payments and vouchers in the ERP system
- Assist in the review corporate credit card monthly statements and enter them in the ERP system
Asset Management
- Assist in activities related to asset management such as upload of capital asset in the Host Organization’s ERP system
- Assist in the review of End-of-Life Assets with the UNICC Property Survey Committee; disposal of UNICC assets and other related activities
Financial Reporting
- Under guidance, review monthly finance reports and do the necessary action for adjustment (if needed)
- Assist in preparing monthly Profit and Loss (P&L) report, annual financial report, annual closure of accounts and external audit
Recruitment Profile
Experience and Skills required:
Essential:
- At least five (5) years relevant experience in accounting or finance
- Good computer skills. Proficient in Microsoft Office (Excel, Word, Access and Outlook)
- Good interpersonal skills with people of different national and cultural backgrounds
- Good knowledge of financial rules and regulations of International Organizations
- Working knowledge of ERP Systems such as Oracle or Microsoft Dynamics
Desirable:
- Previous experience in an International Organization
- Knowledge of financial rules and regulations of International Organizations
Education*:
Essential:
- Completion of secondary commercial school with background in accounting, finance, procurement or related field
Desirable:
- Training in International Public Sector Accounting Standards (IPSAS)
- Finance training certification such as those issued by Chartered
- Institute of Public Finance and Accountancy (CIPFA)
Languages:
- English: Expert knowledge is required
UNICC Global Competencies:
- Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts
- Communicating: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.
- Respecting and promoting individual and cultural differences: Demonstrates the ability to work constructively with people of all backgrounds and orientations. Respects differences and ensures that all can contribute.
- Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.
- Producing results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
- Moving forward in a changing environment: Is open to and proposes new approaches and ideas. Adapts and responds positively to change.
Other Information
Compensation:
Fee will be based either on the National Officer salary scales or the Individual Consultancy band levels (for Headquarters)
- National Officer Salary Scale
- For headquarters, Individual Consultancy band levels will be used
UNICC also offers generous leave and absence allowances, flexible working hours, overtime compensation, teleworking, access to training, and depending on eligibility other benefits such as relocation grant, dependency allowance, language allowance, or education grant.
Closing date for applications:
Applications will be accepted until midnight (Geneva Time) on 07 September 2023.
Notes:
- Technical and/or personality tests may be carried out as part of the selection process
- Only short-listed candidates will be contacted
- Though you may not be selected for this advertised position, the UNICC will keep your application in a roster if your profile is deemed to be of potential interest for the Centre. You may thus be solicited by our HR department to participate in an interview for another position
The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.
