Result of Service

The assigned tasks are to be performed between multiple periods, from 7 August 2023 to 9 October 2023 (30 days); and from 25 October 2023 to 15 December 2023 (30 days). The individual contractor will perform the assigned functions under the overall supervision of the Chief, Thematic Support Section, Corruption and Economic Crime Branch and will be working from home and at the Duty Station, as required.

Timely completion of assigned tasks. Assessment of performance as at least fully satisfactory by the supervising staff. Effectiveness of planning and coordination, as well as quality and efficiency of inputs provided. Quality and timely completion of outputs.

Work Location

Home-based and Vienna, Austria

Expected duration

Between the period 7 August and 15 December 2023, for a total of 60 working days.

Duties and Responsibilities

The United Nations Office on Drugs and Crime (UNODC) is the global leader in the fight against drugs, organized crime, corruption and terrorism with widely recognized expertise and specialization on issues pertaining to international cooperation in criminal matters. The work of UNODC is guided by a broad range of international legally binding instruments and a set of United Nations standards and norms on crime prevention and criminal justice.
UNODC, as guardian of the United Nations Convention Against Corruption (UNCAC) and Secretariat to the Conference of the States Parties to the Convention, has the mandate to provide support and technical assistance to States parties to effectively implement the Convention.
The United Nations Convention against Corruption (hereinafter ‘the Convention’) is the most comprehensive international legally binding instrument to prevent and fight corruption. States parties to the Convention are obliged to take legislative and other measures in the areas of prevention, criminalization and law enforcement, international cooperation and asset recovery. As of March 2021, the Convention has been ratified by 188 States and the European Union. To assess States parties’ compliance with the provisions of the Convention, the Implementation Review Mechanism has been established as a mandatory peer-review process.
Due to the substantial increase in workload of the various streams of the programme, the Individual Contractor will be providing support to the Chief (TSS/CEB) and the TSS team on the administrative tasks.

Under the day-to-day guidance of the TSS team, the individual contractor will need to perform as follows:

• Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, seminars and workshops at and away from headquarters; handle routine administrative tasks;
• Support programme/project implementation activities, involving liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow up on administrative actions, e.g. travel arrangements, training/study tours;
• Assist in the preparation of programme/project budget proposals; review project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval;
• Support budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system;
• Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, and bring to the attention of management;
• Draft correspondence on budget-related issues and prepare and update reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.
• Track and monitor the CEB’s email account, ensuring all official documents are properly reviewed and filed;
• Collect and maintain statistics of meetings and conferences for reporting and communications purposes;
• Draft standard correspondence and responses to queries related to registrations and participation in meetings and workshops;
• Support the organization and servicing of the meetings, including subsidiary bodies of UNCAC Conference of the States Parties and other expert meetings organized by CEB by managing registrations in INDICO’s website, making sure of the accuracy of submission requests, facilitating the issuance of badges, preparing list of participants and other tasks related to organization of meetings in coordination with substantive lead officers and other administrative staff.

Qualifications/special skills

A high school diploma or equivalent is required, a university degree is desirable.
At least 5 years of progressively responsible work experience in general office support, meetings and conferences support, preparing for, organizing and servicing of intergovernmental bodies or similar meetings or related area at the international level, including United Nations or similar international organization, is required.
Experience in budgeting and financial planning is required.
Proficiency in standard office software applications, such as MS Office, etc. is required.
Knowledge of the Rules of Procedure for the Conference of the States Parties to the United Nations Convention against Corruption and its Conference of the States Parties is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.