Information Specialist: Library Outreach(P3)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.
The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.
Main Purpose
The Information Specialist: Library Outreach provides nuclear information services to the IAEA Secretariat, Member States and partner institutions by implementing library projects and activities that fosters the peaceful use of nuclear science and technology. He/She contributes towards modernisation and embedding of library and information services into the programmatic activities of the IAEA. He/she undertakes activities to promote awareness and understanding of information services, including analyses and reports on the impact of these activities. In addition, the Information Specialist: Library Outreach ensures an efficient and effective web presence of nuclear information services, updating of the NIS SharePoint page and IAEA Web page and contributes to the implementation of the IAEA Library training programme.
Role
The Information Specialist: Library Outreach is: (1) a nuclear information specialist, providing complex information services to Library and information services users through research, analysis of assigned topics and timely; (2) a communication specialist, contributing to communication and outreach efforts through preparation and distribution of communication and promotional materials in various formats to target audiences; (3) a trainer, coordinating and enhancing the IAEA Library training programme; (4) a public relations professional establishing and developing business relationships and collaborative networking with key stakeholders; (5) project coordinator for the Library and Information services.
Functions / Key Results Expected
Maintain the web pages of the IAEA Library to enhance its online presence. This includes regular updating of the existing web pages; facilitating and initiating enhancements based on user feedback.
Conduct and regularly update the IAEA Library communication and training policies processes and procedures.
Coordinate library projects to achieve the library plans and vision under the guidance of the Project Manager (Unit Head).
Perform information consultancy (Embedded librarianship) services to allocated departments and/or divisions.
Manage the online communications of the Library, including social media following institutional protocols.
Produce promotional materials (e.g. brochures, articles, reports, content for web platforms, event kits) for Users and other key stakeholders: propose topics, undertake research, compile and prepare data, determine appropriate format and target audience, prepare drafts, obtain clearances, conduct photo and graphic research, edit and coordinate design approval, printing procedures and distribution.
Review, manage and enhance the IAEA Library training agenda.
Review and ensure compliance of library messaging with Agency Identity Guidelines across Library web sites, social media, print and e-publications.
Plan and coordinate Library events; contribute to the management of the International Nuclear Library Network (INLN).
Research, analyse and synthesize information into accurate answers or actionable information and ensure that customers have the tools or capabilities to apply them.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
|   | |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
|   | |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
|   | |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
|   | |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
|   | |
| Analytical thinking | Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. |
|   | |
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
|   | |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
|   |   |   |
| Information Technology | HTML/Web Tools and Technologies | Sound knowledge of web technologies. |
|   |   |   |
| Information Technology | Library and Information Systems | Sound information retrieval skills. |
|   |   |   |
| Public Information and External Relations | Printing/Publishing | Expertise in producing marketing communication materials (e.g. brochures, articles, reports, content for web platforms) for key stakeholders. |
|   |   |   |
| Information Technology | Project Management | Experience in project coordination and good understanding of Project Management principles. |
|   |   |   |
| Public Information and External Relations | Public Information and Communication | Expertise in communication and outreach activities and preparation and distribution of promotional materials to target audience. |
|   |   |   |
| Training | Training Implementation | Experience in managing and enhancing a training programme. |
Qualifications, Experience and Language skills
Bachelor’s Degree – University degree in library or information science, communication or closely related field is required. An advanced degree would be an advantage.
Minimum five years of experience in information services and communications with increasing responsibilities, of which two years of experience in project coordination.
Experience in a multicultural environment desirable.
Knowledge of trends and issues and experience in the use of web tools and technologies.
Experience in nuclear science and technology would be an advantage.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38344*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
