Org. Setting and Reporting

This position is located in the Office of the Chief, Field Technology Section (FTS) of the United Nations Mission in South Sudan (UNMISS), duty station Entebbe. The incumbent will report to the Chief FTS.

Responsibilities

Within delegated authority, the Information Systems Assistant will be responsible for the following responsibilities: Asset Management: – Creates notifications to the users and write-off of the equipment. – Maintains inventory and equipment master data. – Assists in the receiving, inspecting, and verification of all incoming ICT assets and supplies. – Issuance of ICT equipment and entering the records in the asset control system. – Monitors the physical inventory of stocked items on a regular basis to ensure the accuracy of records and the location of the property. – Maintains and controls proper records for all expendable and non-expendable ICT assets using the Organization’s enterprise asset management systems, such as UMOJA. – Generates reports using Power BI – Undertakes spare parts tracking and performs other related duties as required. Server/Data Centre Administration: • Provides the full range of technical assistance in the area of server operations and administration. • Installs, configures, tests and deploys server systems hardware and software, to include Local Area Network infrastructure, Operating Systems (Unix, Linux, Mac OS), Electronic mail, Lotus Notes, Citrix, Database systems, Web Development software, Firewall systems, Network Services Server systems (DNS, DHCP, NFS, CIFS/SMB, mail relay, and various security software. • Provides the administration, operation, technical support, and monitoring of server systems; undertakes complex trouble shooting of server systems. • Works with other Units within the Service to maintain optimal 24/7 operations for the server systems operations. • Provides input to identify the need for new systems or re-engineering of the existing systems. • Responds to requests from user offices and assists in deploying/configuring systems so as to conform to infrastructure standards; implements Disaster Recovery/Business Continuity (DR/BC) and backup services following standard procedures. • Participates in the security incident response activities; assists in the implementation, operation and maintenance of security controls; performs regular vulnerability assessments of production systems to identify weaknesses as well as to determine the need for updating systems with fixes and patches. • Assists with the drafting of documentation and reports. • Performs other related duties as required. Network Administration: • Assists with the implementation of network projects in accordance with Mission requirements and applicable UN policies and standards. • Assists with the review of network configuration to ensure maximum efficiency and optimal usage of resources. • Supports the management of network backup and security enforcement policies. • Assists other personnel and/or contractors assigned to the Network Administration Unit. • Works as part of the team to ensure the integrity of the various internetwork connections within the missions Intra and Extranets. • Assists with the implementation of new and emerging technologies for voice, video, and data integration. • Operates and maintains the various implemented Data Security projects with emphasis in network security, monitoring, resourcing, and other UN standard technologies. • Ensures the proper administration of access control lists including rights and privileges; participates in the security incident response activities. • Participates in planning, implementing, operating and maintaining security controls; performs regular vulnerability assessments of production systems to identify weaknesses to bring to the attention of supervisors. • Participates in all network implementations. • Assists with the drafting of documentation and reports. • Performs other related duties as required. IT Service Support: • Works as part of a team of service coordination staff. • Assists with the receipt and logging of service requests in the automated request management system. • Assists with tasks related to scheduled service requests, including equipment replacement, equipment installation/de-installation, software installation, LAN connection, returns to stock, site surveys, etc. • Assists with the provision of basic training to end-users on the use of standard systems and applications. • Provides input into the eventual drafts for end-user and/or technical documentation. • Logs all actions in the automated tracking system, including site survey information, steps taken to resolve problem or to complete task, problems encountered, current status, escalation status, and other related metrics. • Escalates problems/tasks to the appropriate parties in accordance with established procedure; monitors problems to resolution; detects problem patterns and consult with the supervisor to recommend solutions. • Assists with quality assurance procedures to ensure client satisfaction. • Keeps abreast of developments in information systems and technology in order to make recommendations to supervisors. • Serves as a team member for various special projects within FTS. • Assists in the installation, configuration, and testing of audio, video conference, and desktop videoconference hardware/software using available communication and network connectivity. • Performs other related duties as required. ICT Security/ DRBC: • Works as part of the team responsible for Disaster Recovery and Business Continuity plan (DRBC) implemented by the Mission. • Assists with the implementation and testing of DRBC plans, and works within various teams related to DRBC management. • Installs, operates and maintains multi-user information security systems including firewalls, malware detection/prevention systems, intrusion detection/prevention, network access controls, proxy servers, VPN, encryption, URL and content filtering systems in accordance with Organizational technology security standards. • Provides input for other FTS Units to determine security requirements and integration of these requirements in the system design and operations. • Maintains security procedures, including user identification and access control processes to specific ICT resources and data. • Acts upon all security incidents and violations, including reporting them immediately to the FTS Security Coordinator; participates in incidents management activities. • Assists with the regular security assessments of production and ICT resources to identify potential weaknesses for referral to supervisors; performs risk analysis and provide data for further analysis by supervisors. • Maintains the scheduled updates for ICT systems with fixes and patches. • Performs other related duties as required. Other duties and responsibilities common to the specialties above include, but are not limited to: • Providing general assistance across the various fields of ICT support services in the Mission. • Being part of cross-functional teams within FTS in order to assist with ICT related projects. • Performs other related duties as required.

Competencies

Professionalism: Knowledge of relevant programming language(s) and basic programming skills. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or recognized equivalent is required.

Job – Specific Qualification

A technical or vocational qualification in Information and Telecommunication Systems is desirable.

Work Experience

A minimum of five years of progressively responsible experience in office automation and Asset management-related functions including software, Windows 10 or 11 Operating System, local area networks, hardware/software configuration, and troubleshooting is required. The minimum number of years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. Working knowledge in a complex technical environment and experience in Information systems support is required.. Experience in delivering Office 365 support services is desirable. Work experience within the United Nations system or similar international organization is desirable. Experience in the ERP system/United Nations property management and Field Support Suite system i.e. UMOJA and FSS are desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce. This post is located in Entebbe. Please note that anyone selected will be required to report for duty in that location on the agreed date and will also be expected to arrange their own accommodations. There is no UN provided accommodation. If the selected candidate is unable to report to the identified Duty Station, the contract will be considered void.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.