Work Location

New York, in person, full time

Expected duration

3 – 6 months

Duties and Responsibilities

Office Background: The Department of Operational Support (DOS) provides end-to-end operational support, advisory services and other solutions to the operating entities across the Secretariat, including other departments, offices-away-from-headquarters, field missions, and regional commissions. The internship in the Planning, Design and Construction Section (PDCS) of the Facilities and Commercial Activities Service (FCAS) in the Division of Administration (DOA) in the Department of Operational Support is for three to six (3-6) months, depending on the Section’s needs. One of the roles of PDCS is to examine and report on a wide range of building use, facility management matters, Member State Artwork Gifts and workspace accommodations within the United Nations in New York. In addition, PDCS monitors the UN complex and updates floor plans where necessary. Gift management requires record keeping for over 300 gifts, location placement, document references and condition assessment recording. Internship Duties: Daily responsibilities will depend on the individual’s background and needs of assignments within the Section, the interns assigned within the work team, as well as the internship period. Under the general supervision of the Chief of the PDCS, and within delegated authority, the PDCS intern will assist with some of the following duties: • Assist in reviewing existing floor plans and gift list; measure and survey floors and record changes; • Assist in updating database changes to records in Excel/AutoCAD/ SharePoint and/ or paper records; • Assist in updating Gift database changes for locations and info with Excel in binders or electronic folders; • Create a list and organize gifts by floor plans, research files and store in electronic folders; and • Perform other related duties as required.

Qualifications/special skills

We seek candidates that have studied Engineering, Architecture, Design, Art History or Facilities Management. Please note that to qualify for an internship with the United Nations Internship Programme, applicants must meet the following conditions: (1) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or (2) be enrolled in the FINAL academic year of a university degree programme (minimum Bachelor’s degree or equivalent); or (3) have graduated with a university degree as defined in (1) and (2) above. We also ask that applicants: (1) Be computer literate in standard software applications such as including MS Suite (Word, Power Point, Excel), AutoCAD and experience in artwork cataloguing is a plus. (2) Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and (3) Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an advantage. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Additional Information

A completed online application is required. Incomplete applications will not be reviewed. The Cover Note must include: • Degree Programme (What are you currently studying) • Graduation Date (When will you graduate or when did you graduate from the programme) • Explain why you are the best candidate for this specific internship • Explain your interest in the United Nations Internship Programme In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted. Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Visa and Work Authorization Mandatory Requirements: Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a nonimmigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship. Terms of the internship programme: -The minimum duration of this internship is three months, which can be extended up to a total period of six months. -For this internship, interns are expected to work on a full-time basis, under the supervision of a staff member at an appropriate level. The working hours will be discussed with your supervisor at the time of the interview. -A record of attendance shall be maintained by the receiving entity in order to ensure that the intern meets this requirement. -Interns serving in one entity do not have a right to transfer to another entity. -Full provisions related to the conditions and terms of the United Nations Internship Programme can be accessed on the following link: https://undocs.org/ST/AI/2020/1.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.