Org. Setting and Reporting

The internship position is located in the Meetings Servicing Unit (MSU) of the Meetings Support Section (MSS), which forms part of the Meetings and Publishing Division (MPD) of the Department for General Assembly and Conference Management (DGACM). The internship is for a period of three months with the possibility of extension, subject to the needs of the unit. The intern will work five days per week for a total of 35 hours under the supervision of the Deputy Chief, Meetings Servicing Unit. The internship is unpaid and full time.

Responsibilities

Within the delegated authority, the intern will be responsible for the following duties:
– Provide assistance in servicing intergovernmental meetings to ensure that required services and documents are available for meetings to convene at the scheduled times.
– Provide assistance in preparing rooms charts and seating arrangements for different meetings in accordance with established protocol.
– Provide assistance in the coordination and distribution of procedural notes, statements and relevant meeting documents to support services and substantive secretariats, when required.
– Provide assistance in attending to queries from delegates and secretariats regarding meetings services.
– Provide assistance in regular conference room check and set-ups for meetings.
– Provide technical support to meetings i.e. keeping abreast of technology related to provision of electronic meetings services; gMeets, ODS, estatements and other computer programmes.
– Prepare for servicing meetings in a paperless mode by assisting with uploading meeting documents and statements in designated meeting folders on share point for access by services.
– Provide assisting with uploading statements on the e-journal portal and help delegates access electronic documents.
– Provide assistance in support of the day-to-day operations of the Accessibility Centre and attend to delegates queries regarding accessibility accommodations and related.
– Support the management team in maintaining key data sets, data models, indices and reports.

Competencies

Professionalism: Ability to demonstrate a high level of concentration. Ability to work under stress. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Interns must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met:

1. Applicants must:
(a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or,
(b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).

OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS SHOULD BE ATTACHED TO THE INSPIRA APPLICATION.

2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the UN Secretariat.
Fluency in spoken and written English is required for the Internships.
Knowledge of an additional official UN language is an asset.

Assessment

Candidates will be assessed based on their Personal History Profiles (PHP).
Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A complete online application (Candidate profile and motivational statement) is required. Incomplete applications will not be reviewed.

The motivational statement must include:
(1) Name of the degree programme and past or future graduation date;
(2) List of the IT skills and software programmes in which you are proficient; and
(3) An explanation of your interest in the United Nations Internship Programme and why you are the best candidate for this specific internship;
(4) Availability to commence the internship.

Please note that due to the high volume of applications received, ONLY successful candidates will be contacted. In your Candidate Profile, be sure to include all past work experience (if any), education, skills, languages and three references.

Due to the dynamic nature of our work within the UN Meetings & Publishing Division, DGACM staff may be required to work outside of the standard office hours. This will be subject to the requirements of specific roles and in compliance with the UN Staff Regulations and Rules and relevant guidelines.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.