Work Location

In person full time

Expected duration

Six months

Duties and Responsibilities

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region’s economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information. The internship in the General Service Unit in ECLAC Mexico City will last 6 months. Candidates may be selected throughout the posting period, on an “as-needed” basis. Under the supervision or overall guidance of the General Services Supervisor: The intern will support the team in the Administrations activities of the Unit. Tasks will include: • Monitor, review, and follow-up on action related to the administration activities and interaction with administration units. • Assist with day-to-day administration of contracts between the UN and external contractors for outsourcing services. • Prepare and process UN forms and permissions for contractual and work Unit, Section or Service UN staff, including ground passes, property passes, parking permits, swipe-card access, and door keys. • Perform other related administrative duties, as required. • Maintain up-to-date work unit file (paper and electronic) • Receive phone calls and visitors and refer them to the appropriate source or reply personally to queries when possible. • Scan and photocopy a variety of documents and other materials. • Coordinate extensively with service units and liaise frequently with internal team members both at Headquarters and in the duty station. • Operate a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc. • Coordinate meeting and events arrangements. • Sorts and distributes or processes mail and other documents. • Uses basic keyboard and word processing skills to prepare forms and short documents (e.g. memos, letters, electronic mail, etc.). • Receives phone calls and visitors and refers them to the appropriate source or reply personally to queries when possible. • Give guide and support to participants to meetings or events at ECLAC Mexico Office or any other Agency that required assistance. • Delivers urgent mail/messages. • Maintains unit files (paper and electronic). • In absence of Registry Clerk give back up support in duties. • Performs other duties as assigned. • The internship is not paid and is offered in-person full- time basis (five days per week; 35 hours; working hours 8:30 to 16:00).

Qualifications/special skills

The basic education required is HS Diploma. Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). – No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. – Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. – Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. – Good knowledge of standard software applications, especially MS Word, MS PowerPoint,and MS Teams is desirable. – Ability to design surveys and polls is desirable. – Studies in the administration area is desirable. – Candidates for the UN Internship Programme are required to cover the cost of travel including visa, accommodation, health insurance and other living expenses for the duration of the internship. Will you be able to cover all the above-mentioned expenses? – Have you completed a UN Internship before? If yes, please include the UN entity as well as concrete dates?

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in Spanish is required. Knowledge of English is required. Knowledge of another UN official language is desirable

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.