Org. Setting and Reporting

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

OCHA Philippines addresses and facilitates issues relating to information management, coordination, communications, and humanitarian financing, and serves the entire humanitarian community. In doing this, OCHA works with the Government of the Philippines and other counterparts. OCHA provides support to the Humanitarian Coordinator (HC) and the Humanitarian Country Team (HCT) in the Philippines. Working with the entire humanitarian community, OCHA looks to foster a conducive operating environment that facilitates the effective delivery of humanitarian assistance (both material assistance and protection assistance). Crucially, OCHA promotes compliance with humanitarian principles in the humanitarian response.

This internship will be based in Manila, Philippines. The intern shall be under the general guidance and supervision of a Senior Humanitarian Affairs Officer.

The internship is being offered for a maximum period of six (6) months.

Responsibilities

The intern will be responsible for the following duties:

• Support the monitoring, analysis and reporting on humanitarian developments, disaster relief/management and emergency situations in the Philippines.
• Support and maintain a client-oriented approach with all relevant stakeholders to help identify information requirements for their products and support activities, ensuring that the information needed to support humanitarian operations (and the coordination role of the Humanitarian Coordinator, OCHA field office) is submitted / collected, organized and made available to all humanitarian stakeholders in-country.
• Contribute to the various documents, reports, and communications, e.g., tables, graphs, charts, infographics, etc.
• Collect, clean, consolidate and document (metadata) relevant datasets in line with OCHA’s “Country Level Minimum Common Operational Datasets”.
• Provide support when necessary for OCHA’s core information management tools, such as, the Who Does, What and Where database (3Ws), contact directory, HDX, ReliefWeb and Financial Tracking System (FTS).
• Assist in strategic and operational decision-making by coordinating the processing and spatial analysis of data and information and presenting it in the format most useful for decision makers (e.g. online or static reports, maps, charts, infographics/snapshots and dashboards).
• Assist in the data cleaning and preparation of needs assessments and response documents.
• Actively engage in working groups (IMWG), meetings, conferences, consultations with other agencies and partners on humanitarian and emergency response matters.
• Assist the Head of Office in the preparation of documents, reports, and communications for engagement with internal and external partners.
• Performs other duties as required.

Competencies

PROFESSIONALISM: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
COMMUNICATION: Understands team members’ key requirements and concerns and responds with relevant information using appropriate language. Facilitates open exchange of information and ideas encouraging team members to share their views, thoughts, and feelings. Frankly expresses ideas/interests/concerns of self and of a team and encourages dialogue to develop an optimal solution without jeopardizing rapport with colleagues. Uses tact and sensitivity when delivering sensitive information or resolving delicate staff issues.

Education

To qualify for an internship with the UN Internship programme, applicants must meet one of the following requirements:
a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
b) Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent); or
c) Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation from an academic programme.

Applicants who are unable to commence the internship within one year of graduation shall not be accepted.
The University degree must be in political and/or social science, international relations, public administration, law, economics, or in a related field.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; Knowledge of Filipino language is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration. A complete online application (cover note included in the PHP) is required. Incomplete applications will not be reviewed. The cover note must include:
a) Title of degree you are currently pursuing.
b) Graduation date (when you will be graduating from the programme).
c) IT skills and programmes in which you are proficient.
d) Explanation why you are the best candidate for the internship position.

In your PHP, please be sure to include all past work experience, if any and three (3) references.

Due to high volume of applications received, ONLY successful candidates will be contacted.

Special Notice

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. The internship within the Office for the Coordination of Humanitarian Affairs, in line with the United Nations (UN) Internship Programme, aims to provide a framework by which students and recent graduates from diverse academic backgrounds gain exposure to the United Nations through assignment to offices within the Secretariat in order to enhance their educational experience and gain experience in the work of the United Nations. Additionally, it provides the United Nations offices with the assistance of qualified interns specialized in various professional fields. Interns shall not represent the United Nations in any official capacity. For additional information on the Programme, please visit : https://careers.un.org/lbw/home.aspx? viewtype=ip. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, if he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this advertisement, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child. The internship is unpaid and full-time. Interns work five days per week (40 hours). In line with the United Nations internship programme, the Office
for the Coordination of Humanitarian Affairs-(OCHA) internship provides a framework by which students from diverse academic backgrounds gain exposure to the work of the United Nations through assignment to offices within the Secretariat. The Programme endeavours to attract qualified students, offering them an opportunity to enrich their educational experience through exposure to the work of the Organization. Equally, it provides the Office with the assistance of students specialized in various professional fields. The internship is an unpaid and full-time opportunity and the intern must adhere to the established official weekly working hours of the duty station where it is based with one hour for a lunch break. Interns shall not represent the United Nations in any official capacity. There should be no expectation of employment by the United Nations upon completion of the internship. Interns are responsible for all internship-related expenses that they incur. The United Nations accepts no responsibility for costs arising from accidents and/or illness incurred during an internship. Therefore, upon award of an internship, interns are responsible for securing adequate insurance coverage and are required to sign and return a statement confirming their understanding and acceptance of these conditions of service. For more information on the Programme, please visit:
https://www.unog.ch.

The intern should adhere to the established official weekly working hours of respective duty station if the internship is based in a field-office location. All costs associated to the internship are to be borne by the intern, specifically: travel, visas, accommodation/ living expenses and medical insurance for the entire duration of the internship. Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation/living expenses and medical insurance for the entire duration of the internship are the responsibility of interns. The United Nations accepts no responsibility for the medical insurance of the intern or costs arising from injury, illness or death that may occur during an internship. The Internship Programme is full-time, though it may be undertaken through a combination of in-country and remote modalities, depending on the circumstances of the candidate. The United Nations accepts no responsibility for the medical insurance of the intern or costs arising from injury, illness or death that may occur during an internship. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations.
Due to the high volume of applications received, ONLY successful candidates will be contacted. The selected candidate is expected to start as soon as possible. The duration of the internship is for an initial period of two months with possibility of extension for up to six months in total. Applications are automatically pre-screened according to the published evaluation criteria of the job opening based on the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.