Job/Post Number: OLC GXCX 0810

Title: Internal Control Officer

Division: Office of the Chief of Staff

Clearance Level: NATO SECRET

Grade: NATO Grade A3/G17

Gross Salary: 54,837 TRY

NATO Body/Post Location: ACO / Land Command Headquarters, Izmir (Türkiye)

Closing Date: 30.04.2023

1. Post Context/Post Summary

Allied Land Command (LANDCOM) HQ is the Theatre Land Component and Land Advocate responsible for coordinating and synchronizing NATO and Partner Land Forces by enabling land domain readiness, interoperability, standardization, and competency; on order deploys headquarters elements to provide planning, coordination, and command capabilities to Allied forces.

The Command Group is responsible for the overall operation of LANDCOM and the achievement of the LANDCOM mission.

The Office of the Chief of Staff (COS) provides him/her with all the administrative support that he/she needs to carry out his/her functions.

The Internal Control Officer is responsible for analysing LANDCOM business processes, procedures and policies for effectiveness, legitimacy, integrity and accountability. (S)he is also responsible for producing early warnings on failures and for reporting breaches.

2. Principal Duties

The incumbent’s duties are:

1. On behalf of COS LANDCOM and in co-ordination with all Divisions, review all internal processes, procedures, systems and policies and make recommendations to minimize opportunities for unintentional error and intentional fraud, and to discover errors and irregularities early.

2. Provides Internal Control capability to different organizational processes and procedures LANDCOM wide selected based on COM or COS priorities.

3. Acts as the primary cross-functional subject matter expert to COS on Internal Control issues and provides assurance that LANDCOM  achieves its objective in the following categories:

-Safeguarding assets

-Verifying the accuracy and reliability of data and records

-Promoting operational efficiency

-Compliance with established managerial and command policies.

4. Provides managers and management with the relevant Internal Control methodological support

5. Develops and establishes an assessment process and appropriate guidelines, to review and revise Internal Controls at LANDCOM

6. Ensures that key Internal Controls are implemented, documented, assessed and monitored with clear management accountabilities

7. Ensures that first line managers are appropriately defining and operating their Internal Controls

8. Through assessment procedures, provides a continuous evaluation of the extent to which Internal Control activities provide reasonable assurance regarding the achievement of objectives

9. Identifies Internal Control gaps and/or shortfalls at LANDCOM, assess the possible impact of the weaknesses and recommends improvements of Internal Controls

10. Delivers adequate and timely reporting on the Internal Control Framework, Internal Control deficiencies and proper Internal Control action plans

11. Monitors the implementation of the workflow management

12. Provides support to LANDCOM’s anti-fraud efforts (awareness campaign, training, etc.)

13. Performs control assessments on the assurance level towards Business Continuity Management within LANDCOM

14. Oversees the operations of Project & Fund managers, the commitments of funds, accounting, purchasing, contracting, disbursing, inventory and property disposal.

3. Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract

The work is normally performed in a None

Normal Working Conditions apply.

The risk of injury is categorized as: No Risk

4. Essential Requirements

a. Professional/Experience

(1) Business process testing

The planning, design, management, execution and reporting of business process tests and usability evaluations. The application of evaluation skills to the assessment of the ergonomics, usability and fitness for purpose of defined processes. This includes the synthesis of test tasks to be performed (from statement of user needs and user interface specification), the design of an evaluation programme, the selection of user samples, the analysis of performance, and inputting results to the development team.

Skill Level (Enable)

Specifies and develops test scenarios to test that new/updated processes deliver improved ways of working for the end user at the same time as delivering efficiencies and planned business benefits. Records and analyses test results, and reports any unexpected or unsatisfactory outcomes. Uses test plans and outcomes to specify user instructions.

Experience

The candidate should possess a university degree in business administration or business process engineering and 6 years’ post/function-related experience. In addition to academic experience, the incumbent should demonstrate:

-(S)he upholds ethics and values, and demonstrates integrity

-Practical knowledge of Internal Control and risk management practice

-Strong background in process improvement

–Excellent analytical abilities

-Strong written and oral communication skills

-Ability to multitask with ease and adapting to frequently changing priorities

-Ability to set clearly defined objectives and plans, identify resources needed to accomplish tasks, manage time effectively and monitor performance against deadlines and milestones

-Ability to interact with senior management and multiple stakeholders

(2) Business analysis

The methodical investigation, analysis, review and documentation of all or part of a business in terms of business functions and processes, the information used and the data on which the information is based. The definition of requirements for improving processes and systems, reducing their costs, enhancing their sustainability, and the quantification of potential business benefits. The collaborative creation and iteration of viable specifications and acceptance criteria in preparation for the deployment of information and communication systems.

Skill Level (Enable)

Investigates operational requirements, problems, and opportunities, seeking effective business solutions through improvements in automated and non-automated components of new or changed processes. Assists in the analysis of stakeholder objectives, and the underlying issues arising from investigations into business requirements and problems, and identifies options for consideration. Works iteratively with stakeholders, to identify potential benefits and available options for consideration, and in defining acceptance tests.

b. Education/Training

(auto-generated based on  the grade and the NATO Occupational Codes)

University Degree  in business administration, engineering, economics, public administration, operations research, business process engineering or related discipline  and 4 years post related experience, or Higher Secondary education and completed advanced vocational training  in that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience.

The additional job specific qualifications and experience is described under Professional/Experience paragraph (4/a). In case of ambiguity the required job specific experience have priority over the standard education and training levels and experience described here.

c. Language

English – SLP 4343 – (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

d. NATO Occupational Codes

50418D – Business process testing

50418A – Business analysis

5. Attributes/Competencies

This post reports to

• OLC GXCX 0010 – Chief of Staff – OF-7

There are no reporting responsibilities.

CONTRACT

The successful candidate will receive a six-month definite duration contract, which can be extended to one year.

HOW TO APPLY:

Allied Land Command uses NATO Talent Acquisition Platform.

In order to apply for this vacancy, please visit the platform at:

https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en and search for vacancies within Land Command HQ.

Note that once you created your profile, you will be able to use it to apply for other vacancies within NATO.

EMPLOYMENT PRE-REQUISITES:

Candidates are invited to submit their applications only if:

– They are nationals of a NATO member country

– They are over 21 and under 60 years of age at the time of taking up their appointments.

Notice for candidates: LANDCOM is undergoing a reorganisation that might affect the job description of this post.

ALLIED LAND COMMAND (LANDCOM)

LANDCOM is the Theatre Land Component and Land Advocate responsible for coordinating and synchronizing NATO and Partner Land Forces by enabling land domain READINESS, INTEROPERABILITY, STANDARDIZATION, and COMPETENCY; stands ready to deploy headquarters elements to provide planning, coordination, and C2 capabilities to Allied forces. 

For history of LANDCOM, please refer to this link: Allied Land Command – History (nato.int)

İZMİR

Izmir is Türkiye’s third largest city and one of its largest ports. It is located on an important commercial route with its 13 industrial areas and 2 free zones. With its multi-directional manufacturing facilities, rich natural resources and high quality of life; Izmir is a prominent city both in Türkiye and the world. Izmir demonstrates development in terms of exportation, an important indicator of economy. This qualification provides advantage to Izmir to compete socially and economically, to develop capacity and to accommodate.

For more information: İzmir – Wikipedia