IPS-Logistics Coordinator
JOB DETAIL
Who we are:
For more than 70 years, NATO’s mission has been to preserve peace and security in the Alliance for nearly one billion citizens. The NATO Communications and Information Agency (NCI Agency) and its predecessors have worked tirelessly in providing the means that enable the connectedness and togetherness that keep our Alliance strong. We are the NCI Agency, a team of 3000 civilian and military staff in 29 locations throughout Europe, North America and Asia.
Our technology and cyber experts allow NATO to conduct critical operations, protect NATO’s airspace, make data-driven decisions, defend against cyber-attacks, secure NATO networks and maintain superiority in space. This is all possible because of our greatest force, our people. In order to keep this edge we aim to hire, train and retain the very best staff.
Our staff members represent both the diversity and unity of our Alliance. When you join the NCI Agency, you will be part of an organization where you can contribute authentically to the mission and purpose of NATO and help us keep our technological edge.
About the job:
Based in Brussels you will join the Agency as we embark on a journey to transform our IT services to support NATO’s Digital Endeavour. You will join The Office of the Chief of Acquisition which provides the full range of acquisition expertise and activities which support the planning, implementation and maintenance of the required capability to support the Agency’s strategic goals and missions.
We are looking for a driven and enthusiastic IPS-Logistics Coordinator who will take on the following roles and responsibilities:
- Coordinating inventory and conducting physical configuration audit;
- Coordinating with contractors and project teams to ensure timely, complete and secure delivery and maintaining records of all shipments;
- Overseeing supply chain processes, evaluating strategies and monitoring effectiveness;
- Assist in applying supportability engineering methods and techiques;
- Assisting in the tax and duty free import and export of goods.
For a full list of duties, please review the job description here. Please note that internal job title is Principal IPS Assistant.
About you:
The valuable knowledge and experience that you bring to this role are:
- Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years;
- Knowledge of the IPS discipline or of life-cycle logistics operations at technician level;
- Very good knowledge of Microsoft SharePoint, Excel, Word, and PowerPoint;
- Excellent communication skills;
- Training or certification in at least one of the following:
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- Application of ILS methodology related to supply chain logistics, such as documented in ASD S3000L and other similar/ related standards;
- Supply chain logistics related to packaging, labelling, handling, storage, and transportation of goods, and the development and administration of logistics data;
- Application of EU and NATO customs and import/export laws and regulations;
- Handling and management of warranty cases;
- Asset Management & Configuration Management related to property accounting, configuration auditing (FCA and PCA) and baseline hand-over/ take-over;
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- Knowledge of NATO Logistics Support System or experience working in an international organization that comprises both military and civilian elements will be a plus;
- Fluency in English, both written and spoken.
What we offer:
- Genuinely meaningful work as part of the most successful alliance in history;
- 3 year contract with competitive tax-free salary and household and children’s allowances;
- Privileges for expatriate staff including expatriation and education allowances (where appropriate) and additional home leave;
- Excellent private health insurance scheme;
- Generous annual leave of 30 days plus official holidays;
- NATO Pension Scheme;
- Development programs such as professional training, wellbeing, and more.
To learn more about NCI Agency and our work, please visit our website.
Special Notice:
*The NCI Agency prides itself on being an equal opportunity employer. We are committed to fostering an inclusive environment of mutual respect and value uniqueness and differences in gender, gender identity, race, ethnic or cultural origin, age, religion, sexual orientation and physical or neurocognitive ability.
*All selected candidates are required to complete a Security Clearance, Medical Clearance and Pre-employment Screening process before joining the NCI Agency. This process will require time, so please keep in mind that you will not be able to start working with us right away.
*For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
*Please note that all candidates who are not current NATO International Civilians (NICs) or part of a Coordinated Organization (OECD, ESA, CoE, ECMWF, EUMETSAT) will start at increment 1 of the post’s salary grade.
*The NCI Agency will not accept applications prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at the sole discretion of the NCI Agency.
