Description

• Contract Management: Assist in preparing, reviewing, and tracking staff, consultant, volunteer, and intern contracts to ensure they are legally compliant and up-to-date across regions.
• Compliance Support: Aid in collecting necessary documentation and information to ensure the organization adheres to local labour laws and internal HR policies.
• Compensation Data Collection: Support in gathering market data and internal information for salary benchmarking, ensuring the organization’s global salary framework is applied consistently.
• Job Requisition Processing: Assist in the job requisition process by gathering necessary details for job positions, ensuring compliance with internal guidelines, and coordinating the formal approval process to fill open roles.
• Onboarding Coordination: Manage the administrative side of onboarding new hires, including preparing necessary documentation, setting up orientation schedules, and coordinating with relevant teams.
• HR System & Knowledge Management: Maintain data integrity in the HR management system by updating employee records, while also managing the internal knowledge database for country offices with the latest HR information and policies.
• Mobility & Immigration Support: Assist with cross-border hiring and immigration processes by preparing documentation and coordinating with relevant authorities for visa and work permit applications.
• Payroll Support: Collaborate with the payroll team by gathering necessary documents, assisting with queries, and ensuring global payroll processes are followed.
• Performance Cycle Coordination: Track timelines for performance evaluations, assist in coordinating review meetings, and ensure adherence to the organization’s performance cycle processes.

• Bachelor’s degree.
• Up to 5 years of work experience, with at least 2 years in an HR-related role.
• Strong interpersonal and communication skills, with the ability to collaborate with team members and support HR processes.
• Organizational skills with attention to detail, ensuring accuracy in data entry and contract management.
• Experience working in cross-cultural environments and comfort engaging with colleagues from diverse backgrounds.
• Ability to multi-task and adapt in a fast-paced environment, handling multiple HR administrative tasks effectively.
• High level of confidentiality and discretion when handling sensitive HR information.
• Proficiency in Microsoft Office suite.
• Ability to work both independently and as part of a team in a hybrid work environment (3 days in-office required).