Junior Officer, Physical Security
JOB DETAIL
*Pending budget approval*
1. SUMMARY
The Joint Intelligence and Security Division (JISD), under the leadership of the Assistant Secretary General (ASG) for Intelligence and Security, comprises two principal pillars: Intelligence, headed by the Deputy ASG for Intelligence; and the NATO Office of Security, (NOS) headed by the Deputy ASG for Security (DASG-S) / Director NOS.
The NOS is responsible for the overall coordination of NATO security member Nations, NATO civil and military bodies as well as international organisations and partner countries with which NATO cooperates. NOS is also responsible for the security of the NATO Headquarters, for the protection of the Secretary General and for the security and safety of its personnel in and on missions abroad. The NOS comprises the Office of the Director, the Security Policy Oversight Branch(SPOB), the Protective Security & Emergency Services Branch (PSESB), the Security Intelligence Branch (SIB) and the Close Protection Unit (CPU).
The Protective Security & Emergency Services Branch’s mission is to ensure the security and safety of the NATO Headquarters, its people, infrastructure and information. In coordination with the Host Nation, it analyses threats and vulnerabilities, determines risks and takes action to minimise them. Its staff works in the following domains: access management; security regulations and infractions; physical security; security guarding; fire, first aid and CBRN; emergency procedures; information assurance; security awareness and “special events” (high-level meetings at the NATO HQ, and in NATO member and partner nations). It also provides advice on protective security issues in the NATO satellite offices.
The incumbent contributes to ensure the implementation of physical security and technical access policies and commercial contracts. Immediate focus of this post will be on supporting the construction security as part of the NATO HQs adaptation process (i.e. new temporary building). S/He assists also in the performance of tasks related to the physical security of the NATO HQ, satellite offices and private residence of the Secretary General and other members of senior leadership, as appropriate. When required, s/he might also assist in the site security measures during ministerial and other high-level meetings. S/he will work under the supervision of the Officer, Physical Security.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
- possess a university degree from an institute of recognised standing in a field relevant for the position, such as: electro-mechanics, electronics, engineering, architecture, construction etc.;
- have at least 3 years of experience in physical and electronic security systems;
- have knowledge in the functioning of a site security centre and any other relevant technical security measures;
- be conversant with the processes of contracting and the delivery of new and/or upgraded versions of existing systems, and/or maintenance contracts for technical security devices and capabilities;
- possess proven experience in database management;
- possess proven experience in project management linked to security;
- be conversant with technical plans and document filing methodology;
- be capable of preparing clear, precise and concise technical assessments and surveys as well as producing any resultant security reports;
- have good analytical skills and a be detail-oriented;
- demonstrate drive for teamwork and good interpersonal communication skills;
- possess the following minimum levels in the official languages of NATO (English/French): V (“Advanced”) in one and II (“Elementary”) in the other.
DESIRABLE
The following would be considered an advantage:
- good knowledge of the budget and procurement processes at NATO HQ;
- a good knowledge of the NATO Security Policies;
- experience in the development of internal security regulations or instructions regarding physical security;
- experience working with IT projects;
- experience working effectively in a multi-national, multi-cultural organisation;
- experience with establishing inventory of existing assets, as well as determining the lifecycle and replacement timeline for security equipment.
3. MAIN ACCOUNTABILITIES
Knowledge Management
Analyse the needs for physical security enhancement on a regular basis, including identifying gaps and/or vulnerabilities, in order to ensure a robust security posture at NATO HQ premises. Express identified requirements to her/his hierarchy making sure each requirement is supported by a detailed risk assessment.
Planning and Execution
Monitor the status of existing systems guaranteeing the physical security of NATO Headquarters. Provide advice, upon request, to delegations/missions on physical security issues. Act at short notice to keep users fully informed of any limitations caused by the failure of physical security systems and facilitate or coordinate the recovery of any depleted capabilities as required. Plan and manage execution of contracts of the existing physical security systems controlled by others. Make appropriate proposals for the preventive and corrective maintenance and possible enhancement of these systems. Be alert to user feedback on equipment used by security personnel in general and the Site Security Centre in particular. Document in full the result of these tasks.
Project Management
Identify, analyse, design and contribute in a structured, consistent, timely manner. Act as project manager, particularly on the construction security of the new temporary building at the NATO HQs, but also as required on a variety of other projects. Coordinate physical and construction security projects in accordance with predefined procedures and in alignment with interdependent projects/programmes. This includes participation in defining projects’ scope, developing technical specifications, preparing requests for proposals, evaluation of the proposals, drafting of the contract adjudication and contract award documentation, contract management, acceptance of goods and services, project implementation and maintenance contract management as needed.
Stakeholder Management
Develop and maintain a network of contacts involved in physical security matters, internally, NATO-wide, as well as with external providers/contacts. When requested, liaise in full coordination with the Head, Physical Security, with other NOS teams or from other NATO divisions (BCO, IFM, NCIA), as well as with national points of contact to ensure proper implementation of physical security programmes within delegations on the NATO HQ compound.
Financial Management
Manage purchases linked with projects and/or programmes of physical and construction security, as needed. Provide in a timely manner an updated overview of all the purchase requests initiated via procurement tools.
Expertise Development
Maintain a sound professional overview of new and emerging security technologies to ensure that NATO HQ remains protected to the appropriate level when considering the changing threat environment (e.g. bollards, blockers, turnstiles, Automated Access Control Systems (AACS), Intrusion Detection Systems (IDS), Closed-Circuit TV (CCTV), metal detectors, explosive detectors, Public Address etc.). Keep abreast of revisions to the NATO HQ Security Regulations, fire prevention and emergency procedures, which may affect the physical security systems operation, maintenance and improvements.
Information Management
Ensure complete documentation of all of the above-mentioned tasks. Maintain the physical security management database and conduct security trend analysis as necessary as well as security risk assessments.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The Junior Officer, Physical Security reports directly to the Officer, Physical Security. The incumbent will work closely with the other sections of the Protective Security & Emergency Services Branch, with members of the International Staff as well as members of Delegations, Missions, Military Representations and Agencies located on the NATO HQ compound
Direct reports: N/a
Indirect reports: N/a
5. COMPETENCIES
The incumbent must demonstrate:
- Achievement: Works to meet standards.
- Analytical Thinking: Sees basic relationships.
- Clarity and Accuracy: Checks own work.
- Conceptual Thinking: Sees patterns based on life/work experience.
- Customer Service Orientation: Takes personal responsibility for correcting problems.
- Empathy: Reads non-verbal cues and understands meanings.
- Impact and Influence: Takes multiple actions to persuade.
- Initiative: Is decisive in a time-sensitive situation.
- Teamwork: Cooperates.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: www.nato.int/recruitment
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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.
