Org. Setting and Reporting

This position is located in the Library & Archives of the United Nations Office at Geneva. The incumbent will be project manager for the Library and Archives’ Strategic Heritage Plan (SHP) renovations which will affect public areas, offices and collection storage areas and entail a closure of the main building and collection moves. The incumbent has a double reporting line to the Chief of Institutional Memory Section and the Chief of Library Services Section.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties: 1. Assists management with preparations for the SHP, reporting and follow-up during SHP and the design of the knowledge systems framework for services to be offered by the Library Services Section and the Institutional Memory Section of the UN Library at Geneva. 2. Oversees the interface with relevant partners: • Maps partnerships across stakeholders’ groups • Liaises with experts and stakeholders • Proposes to management partnership frameworks to maintain the Library and Archives as a global centre for the study of multilateralism. 3. Develops and maintains together with relevant colleagues the Library and Archives Monitoring and Evaluation Framework: • Suggests new lines of theoretical analysis of service evaluation; • Proposes substantive models for monitoring and evaluation of knowledge services; • Creates and leads task groups of Library and Archives staff to test new monitoring applications; • Provides change management support to both Chiefs of Sections as needed. 4. Provides support and substantive backstopping to management: • Leads and coordinates within Library & Archives and coordinates with SHP and contractor teams on project planning and coordination, risk management support, logistics and operations for planning and implementation, monitoring and evaluation, communication, stakeholder liaison and support, move and storage of collections, staff and equipment, and safety aspects; • Provides guidance to and supervision of professional and general service staff as required; • Drafts and monitors budgets and performance reports in specific project areas; • Coordinates the organization of consultative and substantive meetings, including the identification of participants and the drafting of the agenda; • Provides coordination for communication and outreach activities; • Identifies opportunities and communication tools and platforms to raise visibility of the Library and Archives’ knowledge services; • Represents the Library and Archives with presentations on assigned topics.

Competencies

Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to the field of information management, knowledge management and knowledge services. Advanced knowledge and understanding of library and/or archives operations and resources. Ability to conduct research and provide recommendations on information management, knowledge management and trends in multilateral studies. Demonstrated conceptual, analytical and evaluation skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Experience in managing complex projects involving groups of stakeholders. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master’s degree or equivalent) in information management, library science, archival sciences, social sciences or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of experience at the international level working in library or archives management or programme/project management in the area of knowledge services or related area is required. Experience with maintaining partnerships is desirable. Experience in managing complex projects applied to library or archives involving several stakeholder groups is desirable. Experience with managing library or archives constructions, renovations or moves is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of Italian is an advatange.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 31 August 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.