Position Information

Job Title: Lebanon Humanitarian Fund Programme Associate
Reports to: LHF Fund Manager & LHF Programme Officer
Grade Level: G6
Bureau: UNOCHA Lebanon
Duty Station: Beirut, Lebanon
Contract Modality: FTA Local
Contract Duration: 1 Year

Background and Organizational Context

The United Nations Office for the Coordination of Humanitarian Affairs (UN OCHA)‘s overall goal in Lebanon is to support the Resident/Humanitarian Coordinator in his work to ensure a coherent and effective humanitarian response to all people in need in Lebanon. OCHA Lebanon’s focus is to:

• Enhance coordination mechanisms at the strategic level, in support of the HC and the HCT to improve planning and monitoring of a joined-up response across all sectors;
• Strengthen situational awareness in a fluid context as well as the analysis of humanitarian needs, gaps and response;
• Mobilize flexible, predictable humanitarian funding under the Lebanon Humanitarian Fund (LHF); and
• Advocate for improved protection and humanitarian access.

The Lebanon Humanitarian Fund (LHF) is managed by OCHA Lebanon and is one of OCHA’s Country-Based Pooled Funds (CBPFs), humanitarian financing mechanisms funding services to support the most vulnerable in Lebanon. Since its establishment, the LHF has allocated over US $106 million to support critical humanitarian needs in Lebanon while supporting a coherent and effective humanitarian response. Almost 90 percent of LHF to date has gone to national and international NGOs.

Position Purpose

Under the overall guidance of the Lebanon Humanitarian Fund (LHF) Manager and direct supervision of the Deputy Pooled Fund Manager / Programme Officer (PO), the Programme Associate provides program support services ensuring high quality, accuracy and consistency of work.

The primary purpose of the position is to support the LHF program team in all programmatic aspects of the LHF’s work. This focuses largely on working with LHF partners on project review, follow-up and monitoring.

Key Duties and Accountabilities

Support to Program Officer in performing Monitoring & Evaluation tasks.

• Conduct regular field visits to project sites to monitor implementation of LHF-funded projects;
• Ensure that implementation is in line with the project proposal and the grant agreement;
• Ensure timely communication of concerns about status of projects to Programme Officer and Deputy Fund Manager;
• Ensure findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner;
• Upload the report and recommendations/follow up action points on the appropriate GMS monitoring module.

Support to Program Officer in reporting requirements:

• Setting the reporting requirements of individual projects based on the LHF operational modalities
• Identify and set appropriate reporting timelines on Grant Management System(GMS).

Follow up with partners

• To ensure timely submission of narrative reports pertaining to LHF-funded projects;
• To track and support  in the collection of narrative reports from LHF partners to ensure accuracy and compliance with CBPF guidelines and provides feedback to IPs.

Support the Programme Officer in project revision process

• To include coordinating the revision with sector coordinators,
• To manage the revision process on GMS,
• To review revision requests and project revisions on GMS,
• To follow up with partners to speed up the revision process to avoid unnecessary delays,
• To support in the preparation of the Grant Agreement Amendments and facilitate the signature process.

Support the partner capacity assessment process

• In the direction of identify the eligibility / risk level of a registered organization.
• To liaising with partners to collect, analyze and assess partner documentation to complete eligibility processes.

Support the preparation and delivery of trainings and workshops related to the LHF:

• Goals and objectives,
• Grant management and eligibility procedures,
• Monitoring and reporting,
• Development of proposal log-frame and budgets etc.

Ensure proper tracking of partners’ compliance with LHF reporting in OCHA Grant Management System, focusing on achievement of the following results:

• Work closely with the PO to track partner reporting compliance in the GMS system
• Support to generation of grant agreements for new projects in accordance with LHF Operational Modalities,
• Efficient creation and processing of grant agreements in collaboration with partners, LHF team and Office of Resident and Humanitarian Coordinator (RC/HC).

Ensuring administrative tasks for the daily management of Fund are effectively managed under guidance of the LHF Fund Manager

Perform other duties as requested by the Supervisor and/or Head of Office.

Supervisory/Managerial Responsibilities: No

Requirements

Education

• Completion of Secondary Education is required  or Bachelor’s Degree in Business or Public Administration, Accounting, Finance, Economics, Political Sciences and Social Sciences or  equivalent field will be given due consideration, but it is not a requirement.

Experience, Knowledge, and Skills

• Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant experience in administrative or programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems
• UN or NGO experience is desirable.
• Preferred experience of working with Humanitarian Financing
• Excellent computer literacy and skills (word, excel, outlook, etc). and knowledge of spreadsheet and database packages, experience in handling of web based management systems
• Availability for travel in country.
• Fluency in English and Arabic is essential;
• Knowledge of French is an advantage.

Expected Demonstration of Competencies

Core

• Achieve Results
  LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively
  LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously
  LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility
  LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination
  LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner
  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion
  LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

• Partnership management: Relationship management
  Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
• Business Development: Human-centered Design
  Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process
• Business Management: Results-based Management
  Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Business Management: Project Management
  Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Business Management: Partnerships Management
  Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with agency strategy and policies
• Business Management: Communication
  Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Business Management: Customer Satisfaction/Client Management
  Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.