BACKGROUND

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International has operated in Indonesia since 1969, and in 2017, Yayasan Plan International Indonesia (Plan Indonesia) was established as the national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 4 (CS 4) covering the fiscal year 2018 to 2022, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls and young women, from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programs and projects and influencing decision-makers and key stakeholders to make the required changes. Supported by the LEGO foundation, Plan Indonesia will deliver a child-friendly school project in Jakarta from Oct.23 – Oct.24.

ROLE PURPOSE

The project manager will be key in delivering the project activities and supporting the thematic issue in the Resilient School program. It consists of safe learning and school environment, climate change adaptation, and health/mental health in fun learning methods to strengthen resilience and use nexus to mainstream issues. S/he is accountable for the project output and outcome achievement and maintain good collaboration and communication with the donor, KemenPPA (child-friendly school), Kemdikbud (safe school), Jakarta government agencies, other NGOs/network, and school communities.

The project manager is responsible for supporting the growth of the program portfolio through proposal development and other supporting documents, such as case studies and lessons learned. S/he will support the influencing work to strengthen the Plan’s position in the school safety/resilient school/child-friendly school network.

DIMENSIONS OF THE ROLE

Reporting to the Program Manager, the project manager will be responsible for the following:

• Project planning, design, and development: design and plan projects aligning with Plan International principles of gender transformation and safeguarding.
• Monitor the spending and content theme of project implementation: ensuring innovative ways and approach in project implementation; ensuring effective measure to comply with Plan International and donor policies and guidelines.
• Advocacy and influencing: deliver the advocacy and influencing of Plan Indonesia’s thematic area of expertise to inform policies in child-friendly / safe schools, enrich CSO discussions and public opinion, contributing to the effort to build Plan Indonesia’s thought leadership in child rights and girls’ equality, including in the context of emergency.
• Develop content analysis in reporting and support knowledge management: ensuring the achievement of quality project reports, evaluation, and monitoring; participate and contribute to the reporting process at the country level to document lessons learned and any knowledge products for information sharing and advocacy.
• Contribute to program thematic of Resilient School activities and output achievement.

ACCOUNTABILITIES

Responsible for Managing Partnerships on Project Planning and design

1. Support the planning and design of the project, which is in line with CS5, monitoring and evaluation framework, budget plans, and communications strategy
2. Develop and submit a consolidated detailed implementation plan (DIP) based on the area project-specific plans.
3. Communicate with donors on program planning and budget
4. Liaise closely with project partners and Government stakeholders to develop project planning
5. Conduct partnership selection for situation assessment through issues analysis, capacity/resources, access, opportunity, and support (if applicable)

Program implementation in line with the project design and planning

1. Ensuring high-quality project implementation and compliance with project design and planning. Able to provide explanation and justification to donor and partner on project quality if needed
2. Establish a linkage project with the Resilient School program, CC program, and humanitarian response program
3. Monitor, manage, and coordinate the stakeholders (governments, CSOs, schools) for the provision of strategic support services
4. Develop and implement the project scaling-up strategies as well as sustainability
5. Support the MER team to update the monitoring mechanisms and tools for project monitoring regularly
6. Working collaboratively with technical advisor/specialist at the CO level for cross-cutting themes such as gender, inclusion, participation, protection

Communication, Monitoring, and Reporting

1. Conduct monitoring to target project location and facilitate discussion and coordination between donors, stakeholders, and program participants.
2. Maintain communication with Programme Manager GRDPHR, YLCR, RS, and team on project planning and implementation.
3. Monitor project progress (outcomes and results) using a monitoring dashboard and expenditure regularly (monthly, quarterly, annual, or as needed)
4. Prepare progress reports for the internal Plan every quarter and on other bases if needed
5. Prepare informative and high-quality donor reports
6. Develop and maintain the SAP system, PMERL YODA, and any other applicable platform for project and program
7. Collaborate with the communications team to implement the communications strategy, both internal Plan and external parties
8. Develop and implement influencing strategy and planning at the national and local level to promote resilient school, child-friendly school and fun-learning methods in collaboration with the advocacy team
9. Represent the Plan in relevant cluster/network meeting

Networks, partnership, and Learning

1. Establish external networks to strengthen the implementation of the project, exchange experiences, and scale up program implementation
2. Maintaining high-quality relationships with implementing partners, as well as reviewing reports and indicators
3. Facilitate the learning process of internal development at the local and national level
4. Support advocacy and influencing efforts in developing child-friendly related policies (including safe school) and programming at a different level
5. Develop project documentation showing learning and best practices that emerged during project implementation
6. Seek innovation and put in place improved learning practices within and outside the program

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)

1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation, and as principles applied in day-to-day work.
2. Participates actively in capacity building and learning events on Safeguarding Children and Young People and Gender Equality and Inclusion.
3. Submits required documentation (reports, checklists, action plans) to implement policy, standards, and approach on Safeguarding and GESI.
4. Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIP

Internal

1. Specialists: guide the strategic direction of the project about the achievement of the project milestone and outcome
2. MER Team: Coordination of project MER framework and implementation objectives to be consistent with Country, Global, and Advocacy priority
3. Program Manager: Management guidance for project implementation
4. Advisors: Inform and consult to solicit technical support for the cross-cutting issue to ensure it is mainstreamed in project activities
5. L&P and finance: support the operation of project delivery

External

• With Jakarta government agencies for DRR and resilience in school.
• With UN agencies, international and regional coordination bodies for DRR and resilience in school.
• With implementing partners, local and international NGOs/network
• With relevant sectoral ministries, such as, KemenPPA, Kemdikbud, BNPB and other relevant government institutions working on the issue of child protection and gender equality, child-friendly school, safe school and resilient school.
• With the DRM and Resilience Team in Plan International Global Hub and Regional Hubs.

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Essential

• Bachelor’s degree in Social Welfare/Humanitarian/Environmental Science/Community Development/other relevant field
• At least 5 years of experience working on project management
• Experience working with donors, i.e., European Union, Government donors, World Bank, USAID, private donors, and UN agencies.
• Experience managing project implementation, delivering on obligations, and having a sound awareness of donor requirements and priorities.
• Experience in capacity building for local CSOs, Experience in representational roles
• Good understanding of Resilience and Humanitarian concepts and practices
• Experience in working with and managing a team in a consortium
• Good analytical skills, well informed about methods to capture change/results of project implementation
• Skill in a diversity of partnerships, NGOs, research, and government
• Demonstrated experience working with governments closely and effectively.
• Strong cross-cultural skills and a demonstrated ability to influence change without direct authority and to work successfully with farmers and professionals
• Financial and budgeting skills; fluent in speaking and writing English
• Good interpersonal communication and facilitation skills for mentoring and knowledge-sharing
• Possess good judgment in dealing with conflict
• Able to work both in a team and independently with minimum supervision
• Ability to work to tight deadlines, under pressure, and to multi-task
• Commitment to child rights and CCCD (child-centered community development) implementation

Desirable

• Master in Social Welfare/Environmental Science/Community Development/others relevant field
• Over 5 years of experience working on project management
• Experience in working on policy and advocacy project
• Knowledge on IT-based/innovation project implementation

YPII’s VALUES : LET’S ACT!

Long-term impact

We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups.

Equal, inclusive, empowering

We respect everyone, value differences, and promote equality across our programs and workplaces.

Transparent and accountable

We create a climate of work and partnership that is trusting, honest, transparent and accountable for the decisions we make and the impact our work has on our stakeholders.

Smart and lifelong learning

Every time, there are new things we can learn, so we are eager to seek knowledge that benefits ourselves and the organization.

Adaptive and innovative

We realize that existing problems and future challenges cannot always be solved with a conventional mindset, so we continue to innovate to seek breakthroughs.

Collaborative

We collaborate with various parties, both internal and external, based on good faith and partnership principles applicable within the organization to achieve common goals.

Take Measurable Risks

We recognize that risk is part of decision making, so daring to take measurable risks is the key for us to keep moving forward to be at the forefront and ahead.

PHYSICAL ENVIRONMENT

Based at CO office Jakarta with at least 40% travel to project areas, government offices, and partner organizations both in office, on the field.

LEVEL OF CONTACT WITH CHILDREN

High contact: Regularly interaction with children

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than Oct 30th, 2023.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA). As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

Our organisation is based on a culture of inclusivity . We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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