Logistics Assistant*

in Afrin

The position is to be filled by July 15, 2023, with a contract duration until the end of project. TEmployment/Service location will be [[Afrin]], Syria. The position is paid according to [[paygrade]].

Your responsibilities

Overall Role:

Under the direct supervision of the Supply Chain Senior Officer /Supply chain officer and Log officer , the Logistics Assistant provides efficient and effective logistics support to the projects assigned to him/her:

• Fleet management
• Manage office services and Maintaining all logistic records

Responsibilities of the Logistician:

• Receiving of all new procured assets from vendors as per the approved Purchase Orders.
• Prepare GRN and receive commodity and goods and ensure compliance to Contract /LPO quality and quantity.
• Maintain a proper filing of all documents related to WHH’s Assets (New, Old, lost, stolen items etc)
• Prepare the necessary of Assets Handover form and submit to the Supply chain senior officer for endorsement before assigning any assets to staff.
• Assist Log Officer in conducting of the physical count of CO Assets and property reconciliation report for all the WHH offices.
• Responsible for safekeeping the hard copies and soft copies of the asset management forms, fleet management forms, warehousing documents, distribution reports, and other relevant documents relating to supply chain.
• prepare and follow up payment requests for Offices, vehicles and others payments related

Management of Store/Warehouse:

• Maintain proper store/warehouse record keeping and initiate to dispatch from the warehouse/store as per the approved Distribution Plan
• Ensure that all Waybill/Dispatch Order is completed and signed and ensure the acknowledgment of receipts by the program teams
• In coordination with the Supply Chain Senior Officer to establish warehouses systems and ensure appropriate warehouse management procedures in line with required standards.

Fleet management:

• Fleet and drivers’ management, including schedule drivers’ duty and allocate vehicles
• Prepare weekly vehicle movement plan.
• Follow up on the log Sheet.
• Follow up in signing the monthly crossing permission.

Other duties:

• Make administrative and logistics arrangement of project activities (meetings, workshops etc.) when required.
• Supervise the work of drivers, cleaners and receptionists.
• Record and distribute incoming and outgoing correspondence, including emails, parcels and hand delivered messages and monitor responses
• Regularly update the index of contact addresses (phone/ email).
• Support the logistics of visitors’ programs, and manage travel requirements (tickets, flight and hotel booking, transport, etc.)
• In addition to the above, the Logistician may be asked to carry out other duties requested by the Supply Chain Senior Officer.

Your profile

Required Qualifications:

• Position open to Syrian nationals only
• Education: University degree or college.
• Work Experience: Minimum two-years professional experience in a similar position, preferably in a non-profit organization
• Skills/knowledge:
• Previous experience in logistics.
• Proven knowledge of computerized systems; high degree of computer literacy and word processing and Excel skills
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work with minimum or no supervision with the ability to deliver tasks timely.
• Ability to report to remotely located management
  • Social Skills; Ability to build a network and work in a team under pressure.
  • Language Skills: English and Arabic highly required (written & spoken).

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.

…