Org. Setting and Reporting

This position is located in MINUSCA within the office of Chief of Service Delivery. The Logistics Assistant reports to the Chief Service Delivery on daily basis and work closely with the front office team of Chief Service Delivery.

Responsibilities

Within delegated responsibility, the Logistics Assistant will be responsible for performing the following duties: LOGISTICS SUPPORT and COORDINATION: • Identifies all routine logistics requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources; • Provides logistical and operational support to mission clients in terms of allocation of stock within the warehouses, initiating the movement of stock internally and initiating the physical count.; • Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients; • Reviews Mission’s logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and materials movements to mission location; • Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods. TRANSPORT/MOVEMENT MANAGEMENT: • Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes.; • Coordinates and ensures assignments for the cooperative use of equipment with UN agencies, funds and programs; • Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required; • Prepares documentation and reports for review of mission material and asset holdings including vehicles, for senior management review and decision making; • Completes periodic reports and documentation regarding provision of logistics support; ASSET MANAGEMENT: • Ensures that all inbound shipments are properly verified (receipt and inspection) and processed accurately in Umoja; • Monitors stock levels and provides reports to technical sections/units in accordance with the replenishment requirements; • Assists in consulting technical sections/units to identify surplus assets. • Conducts regular and ad-hoc physical inventory of property under the Unit’s responsibility; • Maintains records and adjusts discrepancies in asset and inventory records in UMOJA or similar ERP system, and prepares reports on asset holdings, including in UMOJA or ERP Business Intelligence; • Actions warehouse transactions in UMOJA or similar ERP system, including data cleansing and changing storage locations; • Ensures compliance with established property management and inventory key performance indicators (KPI), including both physical and in UMOJA, and maintains frequent liaison with HQ-NY counterparts to this end. Administration • Assists in consulting technical sections/units and RMCU so that BOA/OIOS comments are addressed. • Conducts regular and ad-hoc Budget performance report for all SD Sections. • Reviews all incoming documents submitted to the office of CSD and provide feedback/guidance to the sections on the same. • Provides advise to technical Sections and SCM on distribution lists for placement of new inventory based on known and future projects dispersion including proposing changing of storage locations, as and when required. • Attends meetings and prepare/share notes/minutes of the outcome and monitor the implementation for the compliance. • Acts as the secretary of the front office the CSD. • Perform other related duties as required.

Competencies

Professionalism: Knowledge of the Organization’s rules and regulations pertaining to administrative and logistics functions. Demonstrates use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Required to work independently as s/he is responsible for the efficient utilization of assets in the delivery of support to and transportation of personnel, goods and equipment across the mission area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps a client informed of progress or setbacks in projects. Meets timeline for delivery of product or services to client.

Education

A high school diploma or equivalent is required.

Job – Specific Qualification

A Valid Driver’s license, including the ability to operate a manual/transmission light vehicle in 4/4 condition is required. Technical or vocational certificate in logistics, transportation or asset management is required. Technical certification/diploma or other supplemental academic qualification or training in the field of supply chain management and/or engineering is desirable.

Work Experience

A minimum of five (8) years of progressively responsible experience in remote Logistics Support Operations, Supply, Supply-Chains Management is required. Experience is administration is desirable. Work experience in the front office setup of UN official or similar is desirable. Work experience in supporting to Urgent/Military Operations in conflict/post conflict area away from home country is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.