• Provide input in the development of an action plan for the APA triennial meeting from April 2025 to June 2025.
• Provide monthly reports
• Provide final report at the end of the conference describing achievements and challenges

• Terms of Reference/Duties:
• The consultant will contribute to the following terms of reference:
• Manage the APA Office in a friendly, client and result-oriented manner
• Convene APA conference planning and organization committees and serve as the Assistant Secretary to these Committees, writing up timely minutes of each meeting.
• In consultation with the APA President and fundraising committee leaders, assist to coordinate fund raising activities, especially follow-up meetings
• Assist to coordinate and support APA technical review teams and ensure timely communication with authors.
• In coordination with the communication team, ensure the database of potential APA participants and members is up-to-date.
• Coordinate and follow up on all external APA communication
• In consultation with the CIP Accountant (the APA treasurer) and APA President, manage the budget for the 13th Triennial Conference
• Manage the relationship with the selected conference venue
• In consultation with the Logistics Committee, oversee and manage the participant list, assuring that participants are aware of visa regulations and other travel guidelines in Uganda.
• In consultation with the Logistics committee, identify exhibit services, transport, etc. and assist with service contract development
• In consultation with Logistics Committee, advise on the number of booths needed based on the registration and to assist in selection of booth providers and signage and decoration of the booths.
• In consultation with the Media Committee ensure adequate coverage of the event, including the field trips, etc.
• Coordinate the writing of the final report of the conference at the end of the event with selected committee members
• Any other tasks mutually agreed upon between the consultant and the local organizing committee
• Monthly Reports April, May and June, 2025
• Final report

• Consultancy contract will be for 60 working days.

Requirements

• BSc Administration, Business Management, Finance or any related field
• Experience on Administration, Management and Logistics
• At least two years of experience in organizing big meetings and conferences
• Qualitative and quantitative analytical skills data inquiry, MS office knowledge and report writing