Org. Setting and Reporting

This position is located in the Property Management Unit of the Performance Management Section of the United Nations Support Office in Somalia (UNSOS), and is based in Mogadishu. The incumbent reports to the Chief, Property Management Unit or the designate.

Responsibilities

Under direct supervision of Chief, Property Management Unit, the incumbent is responsible for efficiently and effectively organizing and executing logistics support and property management related functions within his/her unit. The incumbent :
• Prepares drafts of various, complex logistics plans, for planned or new missions. Develops contingency plans for drawdown and liquidation of missions.
• Prepares drafts of mission specific Standard Operating Procedures and submits to his/her supervisor for review.
• Prepares drafts budget requirements for planned or new missions and submits to his/her
• supervisor for review.
• Manages logistics operations including management of logistics assets, material, contracts, and personnel. Ensures timely, accountable, and cost-effective delivery of cargo and personnel.
• Coordinates and provides logistics support to ongoing operations in a field mission.
• Ensures that logistics requirements take account of gender-specific needs.
• Participates in technical survey for missions and verification missions to troop contributing
countries.
• Identifies requirements and shortfalls within his/her unit and submits to supervisor for
logistics plans; and manages special logistics operations.
• Keeps required records of logistic activities and level of essential supplies.
• Ensures that supervised staff are adequately trained, cross trained; identifies additional
training needs to achieve high working standards.
• Coordinates logistics activities with procurement, finance, human resources, and other
sections.
• Follows up on financial and all operational aspects of the logistic support.
• Ensures that accurate and complete accounting, reporting and internal control systems are
functioning and that all relevant records are maintained.
• Coordinates logistics with other UN agencies, and other organizations.
• Liaises with the Commodity Managers (technical units), Procurement, Movement Control Unit, Centralized Warehouse Unit and other stakeholders on matters related to Assets, Equipment, Plant, Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
• Ensures proper utilization and enhancement, as required, of the established Business Intelligence (BI) tools to monitor and evaluate the overall progresses of the Mission’s property management and related key performance indicators (KPIs) and report to technical units / stake holders for underperformance areas and take necessary actions whenever required;
• Monitors Umoja data repository and fixed asset registry, ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
• Ensures proper maintenance of the fixed assets register by recording information related to fixed assets, and accuracy and integrity of property records;
• Ensures accurate tracking of existing fixed assets, implements and monitors the periodic physical verification process;
• Prepares and verifies periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the DOS and DMSPC Guidelines.
• Performs other duties as required by Chief, Property Management Unit.

Competencies

Professionalism: Demonstrated knowledge and exposure to a substantive field of work in the areas of supply chain management, in particular property management, procurement, inventory management, warehousing and logistics processes. Proven analytical skills in Business Intelligence, property management key performance indicator’s including the ability to analyze data, develop recommendations for under-performance areas, as well as review and edit the work of others. An ability to apply various United Nations rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to use judgment in applying technical expertise to resolve complex and/or sensitive issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree.

Job – Specific Qualification

Diploma or certification in logistics or supply chain management, fixed asset management is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in the area of logistics and property, asset management, and inventory control is required.

Experience with MRP (Materials Requirements Planning) and/or ERP (Enterprise Resource Planning), e.g. SAP ECC (ERP Central Component) or SRM (Supplier Relationship Management) is desirable.

Experience in providing logistics and supply chain services in a conflict or post-conflict environment, within the UN and similar International organizations is desirable.

Proficiency in utilization of computer applications such as Business Intelligence Tool (BI) to track and update the asset database is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.