Org. Setting and Reporting

This position is located in the Engineering Support Section (ESS), Logistics Division (LD) within the Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).

The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions.

The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, Global Service Centre, Aviation Safety Section and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.

The Elsie Initiative for Field Missions is a project implemented by the Engineering Support Section. The project was initiated in support of the Elsie Initiative, a Canadian Government effort, aimed at developing innovative methods to increase women’s participation, retention, and overall security in peace operations. In addition, the project aims to improve camp layouts, accommodations, ablutions, recreational facilities, etc., to enhance female participation and retention in field missions, to improve overall safety and security of staff, and to support the systematic implementation of such improvements in the field.

The Logistics Officer is responsible for identifying all issues associated with the provision of logistics goods and services for women with the goal of improving its design and quality to enhance their recruitment and retention in field missions.

The incumbent will report to the Chief or designated official.

Responsibilities

Within limits of delegated authority, the Logistics Officer will be responsible for the following duties:

Logistics support with a focus on gender sensitive improvements for new and ongoing peacekeeping and other field missions includes: supply chain management, materials management, transportation, maintenance, contracts and services management, communications, information technology, engineering and medical services.

• Prepares logistics and project support plans, deployment timelines and budget requirements for planned or new peacekeeping missions. Develops logistical plans for existing missions. Develops and implements methodologies and tools to enable effective execution of logistic plans. Reviews existing mission specific Standard Operating Procedures to ensure gender inclusiveness.
• Manages logistics operations including management of logistics assets, materiel, contracts, and personnel. Ensures timely, accountable, and cost-effective delivery of peacekeeping cargoes and personnel. Plans and designs specifications for projects as well as prepares scope of requirements, technical specifications, bills of quantities and coordinate the preparation of tender documents for various logistics goods. Produces cost data and estimates on logistics-related requirements of current and planned projects.
• Ensures that supervised staff are adequately trained and cross trained; identifies additional training needs to achieve high working standards.
• Coordinates and provides logistics support to ongoing air, land, sea, or rail operations in a field mission, as well as survey field missions on the status of supply chain management deliverables relative to requirements.
• Ensures that logistics requirements take account of gender-specific needs and works with each field mission to determine requirements to meet gender parity strategy objectives.
• Coordinates logistics activities with procurement, finance, human resources, policy, and other substantive units. Follows up on legal and financial aspects. Develops and implements DOS logistics support policy, procedures, and methodologies to the common benefit of all functional units.
• Prepares reports, collects, and analyses data and other operational logistics issues.
• Participates in technical survey missions and verification missions to troop/police contributing countries field camps.
• Identifies plans and manages special logistics operations.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Prepares contingency plans and logistics preparedness reviews.
• Coordinates logistics operations with other UN agencies, military, and other organisations in the field.
• Performs other related duties as required.

Competencies

• Professionalism: Knowledge of logistics operations and practices. Ability to demonstrate an understanding of logistics operations for deployment of infrastructure in field locations and apply to existing scopes of requirements and designs. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent degree) in engineering, architecture, supply chain management or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Certification in Project /Programme Management methodology by an accredited body (e.g., PMP, PGMP, PRINCE 2 (Foundation Project Management certification or practitioner level) or equivalent is desirable.

Certification in Supply Chain Operations Reference (SCOR-P) or equivalent is desirable.

Work Experience

• A minimum of five years of progressively responsible experience in logistics, engineering, project management, supply chain management or related field is required.

• Experience in engineering logistics in support of field operations, or similar international organizations operated by the United Nations or similar international organization is required.

• Experience in project management including planning, design, budget and execution of logistics operations or projects related to engineering, infrastructure, or military operations, in support of the establishment, rehabilitation or sustenance of human habitation is desirable.

• Experience in research and development of sourcing solutions for engineering or infrastructure related requirements, including identification of requirements and taking into consideration gender aspects is desirable.

• Experience in the use of Power Business Intelligence (BI) or similar data analysis and visualization tool is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

• This is an extra-budgetary funded position. The appointment or assignment and renewal therefore are subject to the availability of the post or funds, budgetary approval, or extension of the mandate. The appointment or assignment against this position is for an initial period of one year.

• Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals’ programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence, and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural, and ethnic backgrounds, or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.