The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The position holder will be responsible to serve as the first point of contact for Plan International Ethiopia who is responsible to provide front desk reception, Administrative Service, Air ticket service, visitors support and admin petty cash for the organization.

Accountabilities and MAIN WORK ACTIVITIES

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Asset Management (50%)

Receipt

• Physical asset receipt in quality and quantity
• Asset tagging
• Asset recording
• Manage Receipt documentation
• Report and manage receipt discrepancies

Monitoring

• Ensure appropriate and traceable filing of documentation
• Update of asset register
• Execute maintenance according to schedule
• Ensure appropriate allocation and identification of assets to individuals
• Support Program/Emergency Response Areas in asset management

Control

• Support inventory count- ready physical asset for counting
• Prepare list of assets + owner + location
• Provide asset status
• Report on asset status
• Escalate assets issues

Lifecycle management

• Execute disposal / transfer
• Ensure administrative documentation is in place at disposal / transfer

Handle Custom Clearance (30%)

• preparation of Customs documentation to ensure that any shipments
• Perform customs clearance activities in a timely manner for customs clearance of imported vehicles, computers, GPS, medical supplies, and related activities.
• Handle the customs clearance of imported items with the contracted customs clearing agents
• Process payments of import duties and taxes and the duty-free permit when applicable

Administrative Support (5%)

• Perform the monthly air time top up for all staff as per the shared data from Human Resource department.

• Back up liaison activities and other admin support activities as required

Reporting (15%)

• Providing monthly, quarterly, semi-annually and yearly reports.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• BA Degree in logistics Management, Business Administration, Purchasing/Supplies Management or related field.
• 3 years of relevant work experience in INGO environment, involving in Asset management and Custom clearance both emergency and development programs
• Sound analytical and problem-solving capability;
• Ability to influence others’ behaviour through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.
• In-depth knowledge of project processes, procedures, and systems

Qualifications/ experience desirable:

• Substantial experience in logistics.

Languages required

• Fluency in English language is essential

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location: Addis Ababa

Type of Role: Operations

Reports to: Logistics Coordinator -Warehouse & Asset

Grade: C2

Closing Date: August 3,2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.