Logistics Officer Poland
JOB DETAIL
All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actionsand relationships.
- Role and responsibilities:
The purposeof the Logistics Officer (Procurement) is to supportthe effective operation of the NRC Poland Logistics Team and related programme activities by implementing sound procurementpractices in accordance with NRC’s policiesand procedures and relevant donor guidelines.
Genericresponsibilities
- Implement delegated procurement function portfolio accordingto Plan of Action
- Ensure adherenceto NRC policies, handbooks, guidelines, SOP’s and donor requirements
- Conduct and follow up daily operational procurement activities
- Support the administration of resources so that deliverables are achieved withinset budgets, timelines and standards
- Prepare and develop procurement reports as requiredby Country office
- Support in development of SOPs as requested
- Ensure properfiling of all support documents
- Promote and share ideas for improvement of the procurement function
- Perform other duties, as assigned by Line Manager
Specific responsibilities
- Promote the humanitarian procurement principles of value for money, anti-corruption, transparency, proportionality, fairness, and avoiding conflictsof interest, in all procurement activities
- Support Programme staff in the preparation of Procurement Requests (PR)
- Execute Procurement Requestsreceived or as delegated by Line Manager
- Prepare and review procurement documentation, incl. Request for Quotation (RFQ), Invitation to Bid (ITB), Tender Notice, Comparative Bid Analysis (CBA), Purchase Orders (PO), and Contract
- Support the preparation of Purchase Orders(PO) against frameworkagreements (FWA)
- Monitor contractdelivery and prepareand submit paymentrequests to Finance
- Monitor and report on suppliers’ performance
- Conduct regular market assessments, update and maintain country-widepricing lists for accurate procurement planning
- Act as a focal point, within your delegated procurement function, for communication between the criticalinterfaces, such as Programme teamsand Finance
- Support the preparation of procurement KPI reportingfor the NRC Deliver initiative
- Ensure paper and electronic procurement recordsare maintained in a systematic manner and providing a clear auditable trail in line with NRC’s standard procurement procedures, Office 365, and SecuringSupporting Documentation (SSD) guidelines
2. Competencies:
Professional competencies
Generic professional competencies:
- Bachelor’s degree in Business or related fields
- Minimum 2 years previous work experience in Logistics, Procurement, Purchasing, or Administration
- Previous experience from workingwith a local NGO or international NGO (an advantage)
- Previous experience from working in a humanitarian/recovery context (preferred)
- Documented results related to the position’s responsibilities
- Good working knowledge of English both written and spoken
- Good workingknowledge of MS Office (MS Word, Excel,and Outlook)
Context related skills, knowledgeand experience:
- Familiarity with the principles of humanitarian procurement and donor funding guidelines
- Strong communication and interpersonal skills
- Good diplomacy and negotiating skills
- Service minded, with strong problem solving, organizational, and planning skills
- Good culturalawareness and sensitivity
- Experience working in multi-cultural officeenvironments
- Highly approachable, trustworthy, and confidential
- Excellent attention to detail
Behavioral competencies
- Planning and delivering result
- Handling insecure environments
- Communication with impact and respect
- Working with people
- Coping with change
Kindly note that empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.
